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TO: Mayor Richard C. Irvin
FROM: Gio Santana, Superintendent of Parks & Recreation
DATE: 3/11/2022
SUBJECT:
A Resolution the Acceptance of Bid Pricing from Beary Landscape for Mowing & Landscape Maintenance for City Owned Park parcels.
PURPOSE:
To obtain City Council approval to accept bid for a one year contract with an optional two 1 year extensions from Beary Landscape for mowing and landscape maintenance for City owned park parcels.
BACKGROUND:
There are a number of sites, tot lots and parcels that the City is responsible for ongoing maintenance. Mowing landscape maintenance has previously been provided by private contractors. To maintain the high level of service of past years, contracting outside services is necessary to augment City crews.
DISCUSSION:
The City solicited an invitation to bid for "Parks Mowing Landscape Maintenance" for City owned locations (Bid 22-20) and received bids from five companies. After review of the bids we would like to recommend, Beary Landscaping of Lockport, IL.
The department who will be utilizing the Mowing Landscape Maintenance services of this contractor has appropriated monies for these expenditures in the following account 101-4440-451-36-15.The total amount spent each year is weather dependent. The 2021 year's expense was $21,710.
The Local Preference Ordinance does apply to this bid but did not impact the decision.
IMPACT STATEMENT:
There should be no impact on any other departments
RECOMMENDATIONS:
That the City Council approve the acceptance of the bid from Beary Landscape for Mowing and Landscape Maintenance services (22-20) of Various City owned park parcels for a one year contract with optional two 1-year extensions upon mutual consent.
cc: Infrastructure and Technology Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
title
A Resolution for the Acceptance of Bid Pricing from Beary Landscape for Mowing & Landscape Maintenance for City Owned Park parcels
body
WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, bids were advertised, received and opened publicly (Bid 22-20) for Mowing Landscape Maintenance services for various locations citywide for the Division of Parks and Recreation for one year with options for two 1-year extensions upon mutual agreement; and
WHEREAS, one of the five contractors submitting proposals is being recommended; and
WHEREAS, the Parks Division who will be utilizing this contractor has appropriated monies for these expenditures in account101-4440-451-36-15.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: hereby accept the bid from Beary Landscape, from Lockport IL. For 2022 with optional two 1-year extensions and does further authorize its Purchasing Director to issue the necessary orders to implement the same.