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TO: Mayor Thomas J. Weisner
FROM: Daryl Devick, CIP Manager
DATE: February 12, 2016
SUBJECT:
A Resolution to accept the bid from Utility Dynamics Corporation for the 2016 Electrical Service Contract for the Public Works Department Electrical Division
PURPOSE:
To accept the bid from Utility Dynamics Corporation to perform directional boring, concrete light pole foundation work, and other assistance at unit and hourly prices to supplement the Electrical Division.
BACKGROUND:
Many of our street light outages require directional boring to replace crushed or collapsed conduit feeds or replacement of the foundation and conduit raceway. This work is contracted out as it requires specialized equipment. These service bids are solicited annually to enable the electrical division to call the contractor at established unit prices to perform the work in a timely manner.
DISCUSSION:
Bid packets this year were sent to Mid America Underground LLC, Aurora, IL; Rag’s Electric, Inc., Darien, IL; Ray’s Electrical and Boring Service, Elgin, IL; Utility Dynamics Corp., Oswego, IL; Thorne Electric Inc., Carol Stream, IL; and Virgil Cook & Son Inc., Dekalb, IL. Proposals were received and opened on January 27, 2016. Utility Dynamics was the only contractor that submitted a bid (Exhibit ‘A’). Since Utility Dynamic’s bid item prices are very close to last year’s tabulated lowest bid prices (Exhibit ‘B’) staff recommends accepting the single bid and proceeding with the annual contract. There is an option in this year’s contract to renew for two one-year periods based on mutual agreement between the bidder and the City of Aurora. If for any reason it is determined that one contractor is insufficient we may want to re-bid for next year. The Electrical Division has allocated funds in the 2016 budget for electrical services in account 101-4020-418.38-09.
IMPACT STATEMENT:
Improved completion times for street light outages.
RECOMMENDATIONS:
I recommend the attached electrical service bid be approved and forwarded to the Finance committee for the February 23, 2016 meeting.
cc: Alderman O’Connor, Chairman
Alderman Mervine
Alderman Bohman
Alderman Mesiacos, Alternate
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution to accept the bid from Utility Dynamics Corporation for the 2016 Electrical Service Contract for the Public Works Department Electrical Division.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, the Public Works Department Electrical Division solicits electrical service bids annually for supplemental electrical work; and
WHEREAS, 6 electrical contractors were sent bid notifications but only one submitted a qualified bid to perform said electrical services at unit and hourly prices; and
WHEREAS, the only submitted bid (Exhibit ‘A’) from Utility Dynamics Corp., Oswego, IL was very close to last year’s lowest bid prices which bid tabulation is attached hereto as (Exhibit ‘B’); and
WHEREAS, funding for the 2016 electrical services contract is allocated in account 101-4020-418.38-09 of the 2016 budget and the Finance division having affirmed that the bidder is free of debt to the City of Aurora.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: to accept the bid from Utility Dynamics Corporation for the 2016 Electrical Service Contract as set forth in exhibit “A” to render services as needed.