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TO: Mayor Richard C. Irvin
FROM: Kurt Muth, P.E., Engineering Coordinator
DATE: June 12, 2023
SUBJECT:
A resolution to award the 115-125 S. Fordham Avenue and Lancaster Avenue Sanitary Sewer Improvements to Stokes Excavating, Inc. located in Ward 4.
PURPOSE:
To provide separate sanitary services for properties that currently have a combined sanitary service that is partially located on private property.
BACKGROUND:
The location of this project is on the west side of S. Fordham Avenue south of Garfield Avenue at specifically address 115, 119, 121 and 125 which can be seen on the location map attached as Exhibit A. The City's Water & Sewer Maintenance Division was previously notified by several homeowners at each location regarding basement back-ups that occurred. After some investigation, the Engineering Division determined that multiple services are tributary to an insufficiently sized 6" collector sewer located on private property behind these houses. This 6" sewer travels west and connects to the S. Commonwealth Avenue sanitary sewer. These current configurations do not meet the Illinois Environmental Protection Agencies sanitary sewer design standard specifications. The City is proposing to install new sanitary services so that each property will have a separate service to a public sanitary sewer as required by the IEPA. Temporary construction easements will be obtained where it will be necessary to perform work on private property. It is anticipated that each house has a lead water service that will be replaced and one service on the east side of the street that will be disturbed as part of the construction.
DISCUSSION:
Four bids were received, opened, and read aloud on May 31, 2023. The bid tabulation can be seen in the attached Exhibit B. The lowest total bid in the amount of $160,680.00 was submitted by Stokes Excavating, Inc. The sanitary sewer improvements ($130,680.00) will be funded with account 510-4063-511-73-14 which has a 2023 budget of $7,320,000.00 (IB018) and the water service replacements ($30,000.00) will be funded with account 510-4058-511-73-02 which has a 2023 budget of $5,345,341.38 (IC080). This contract is subject to the local vendor preference ordinance. However, none of the contractors submitting bids were eligible according to the requirements listed in the ordinance. Also included as Exhibits C & D are the advertisement for bid and Stokes Excavating's submitted bid.
IMPACT STATEMENT:
115-125 S. Fordham Avenue between Garfield Avenue and Kensington Place will be closed to thru traffic for a couple of weeks during construction. There will not be a stoppage in sanitary sewer service during the duration of the project.
RECOMMENDATIONS:
I request the proposed resolution be adopted.
cc: Infrastructure & Technology Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
title
A Resolution to Award the contract for the 115-125 S. Fordham Avenue and Lancaster Avenue Sanitary Sewer Improvements project to Stokes Excavating, Inc. in the amount of one hundred sixty thousand, six hundred eighty dollars and zero cents ($160,680.00).
body
WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, the installation of these sanitary services will provide separate sanitary service for houses on 115-125 S. Fordham Avenue;
WHEREAS, Stokes Excavating, Inc., submitted the lowest responsible bid out of 4 bids received, opened and read aloud on May 31, 2023;
WHEREAS, the sanitary sewer improvements ($130,680.00) will be funded with account 510-4063-511-73-14 which has a 2023 budget of $7,320,000.00 (IB018) and the water service replacements ($30,000.00) will be funded with account 510-4058-511-73-02 which has a 2023 budget of $5,345,341.38 (IC080).
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: That the Director of Purchasing is hereby authorized to execute a contract with Stokes Excavating, Inc. in the amount of one hundred sixty thousand, six hundred eighty dollars and zero cents ($160,680.00).