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TO: Mayor Thomas J. Weisner
FROM: Joseph Hopp, Superintendent of Maintenance Services
DATE: July 2, 2014
SUBJECT:
Resolution to approve the low, all inclusive, bid from Total Parking Systems in the amount not to exceed $200,000.00 for the replacement of the Daily Parking Machines at the Aurora Transportation Center.
PURPOSE:
The Aurora Transportation Center ("ATC") has nine daily parking machines. The main lot has four "pay and display" type of machines and the Lincoln lot has five "pay by space" machines. These two lots have different types of machines since the Main and Lincoln lots were developed years apart. Both types of machines are obsolete and need to be replaced.
BACKGROUND:
The ATC has a total of 1,273 parking spaces - 428 that are permit, 818 daily and 27 handicap parking spaces. The nine machines service the 818 daily spaces and only accept cash or the ATC's Smart Card.
DISCUSSION:
Walker Parking Consultants were hired to write a Request for Proposal ("RFP"), organize an onsite pre-bid meeting and provide a written review of all RFP's received for this project. Walker's July1st letter (attached) compares the five priced categories plus additional considerations. Walker claims that all three RRP's were from reliable companies that represent quality parking machines. Walker recommends to accept the all-inclusive low RFP bid from Total Parking Systems in the amount of $189,267.00. I have rounded this resolution to $200,000.00 so that there is a contingency in the event of unforeseen expenses.
In account 530-4433-437-6399 there is $153,000.00 reserved for this project. A budget transfer will be process upon City Council approval of this resolution to fund the balance of this project.
IMPACT STATEMENT:
The new parking machines will be capable of accepting cash, credit, debit or smart cards for the parking fees plus interface with Park Mobile (cell phone payment system). All of the new machines will be a pay by license plate making it easy for anyone parking at the ATC. We will use the License Plate Reading enforcement vehicles currently being used for downtown parking to enforce at the ATC. Another feature will be the capability to change the parking rate on line, e.g. $1.50 commuter rate can be changed at any time to a different Event Parking rate. These new features will provide a customer friendly experience to all users of the ATC's parking lots.
RECOMMENDATIONS:
I'm requesting approval of the low all inclusive bid from Total Parking Systems, in the amount not to exceed $200,000.00, for the replacement of the ATC's Daily Parking Machines.
cc: Alderman O'Connor, Chairman
Alderman Mervine
Alderman Bohman
Alderman Peters, Alternate
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
title
A Resolution to approve the low, all inclusive, bid from Total Parking Systems in the amount not to exceed $200,000.00 for the replacement of the Daily Parking Machines at the Aurora Transportation Center.
body
WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, All nine of the daily parking machines at the Aurora Transportation Center ("ATC") are obsolete, and
WHEREAS, Total Parking Systems was the low bid for the replacement of the ATC's nine parking machines in the amount of $189,267.00, and
WHEREAS, this resolution request has a $10,733.00 contingency in the event if unforeseen expenses, and
WHEREAS, in account 530-4433-437-6399 there is $153,000.00 reserved for this project and a budget transfer will be process upon City Council approval of this resolution to fund the balance of this project)
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: I'm requesting approval of the low all inclusive bid from Total Parking Systems, in the amount not to exceed $200,000.00, for the replacement of the ATC's Daily Parking Machines.
PASSED AND APPROVED on ______________.
AYES ____ NAYS ____ NOT VOTING ____ ABSENT ____
____________________________ __________________________
Alderman Bohman, Ward 1 Alderman Garza, Ward 2
____________________________ __________________________
Alderman Mesiacos, Ward 3 Alderman Donnell, Ward 4
____________________________ __________________________
Alderman Peters, Ward 5 Alderman Saville, Ward 6
____________________________ __________________________
Alderman Hart-Burns, Ward 7 Alderman Mervine, Ward 8
____________________________ __________________________
Alderman Bugg, Ward 9 Alderman Johnson, Ward 10
____________________________ __________________________
Alderman Irvin, At Large Alderman O'Connor, At Large
ATTEST:
____________________________ __________________________
City Clerk Mayor
Walker Proposal Review Doc 7_1_14.pdf
Walker Review ATC Comps.pdf