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TO: Mayor Richard C. Irvin
FROM: Ian Wade, Capital Projects Manager
DATE: May 22, 2018
SUBJECT:
A resolution to accept a bid from Cardno, Inc., 6605 Steger Road, Unit A, Monee, IL 60449 for Native Plantings Landscaping Maintenance in the amount of $61,000.
PURPOSE:
To accept the bid for the above referenced project.
BACKGROUND:
There are various native planting areas around the City which require routine controlled burns, mowing, herbicide application, and supplemental seeding outside of the scope of routine landscaping and existing contracts. In the past, these areas have either gone unmaintained or, in the case of several of the areas surrounding storm water lakes in this contract, have been maintained reactively or with local Ward funds.
In order to consolidate the required maintenance of native planting areas around the City (see attached Exhibit A for areas), unit prices, estimated costs, and qualifications from qualified landscape maintenance contractors were requested. Since the City was unsure if the precise scope of services requested in the RFB would align with the professional recommendations of the contractor selected and the growth conditions that developed since the solicitation, it was stated in the RFB that subtotal and total costs were not requested and that the requested estimated costs of each task at each site would not be the basis of selection or necessarily reflect the final scope of services. The final scope and frequency of services to be performed at each location would not be determined until after contractor selection and holding of the pre-work meeting. The scope would be based on the recommendations of the Contractor, City Budget, and current site conditions.
Based on an evaluation of the unit rates and qualifications received on April 2, 2018, City staff selected Cardno, Inc. to provide the Native Plantings Landscaping Maintenance. Following the pre-work meeting held on April 26, 2018 and a subsequent evaluation of each site by Cardno, final recommendations and estimates were provided to the City (Exhibit C).
DISCUSSION:
Bids for the Native Plantings Landscaping Maintenance were received from six contractors (Exhibit B). The selected bidder was Cardno, Inc., 6605 Steger Road, Unit A, Monee, IL 60449 for Native Plantings Landscaping Maintenance in the amount of $61,000. This will be funded from account 280-1852-512-8190
IMPACT STATEMENT:
None.
RECOMMENDATIONS:
Please forward this resolution to the Finance Committee for their review and recommendation for approval.
cc: Alderman O’Connor, Chairman
Alderman Mesiacos
Alderman Bugg
Alderman Mervine, Alternate
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution to accept a bid from Cardno, Inc., 6605 Steger Road, Unit A, Monee, IL 60449 for Native Plantings Landscaping Maintenance in the amount of $61,000.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, Six bids for Native Plantings Landscaping Maintenance were received (Exhibit A); and
WHEREAS, Cardno, Inc., 6605 Steger Road, Unit A, Monee, IL 60449 was the selected bidder in the amount of $61,000 (Exhibit A); and
WHEREAS, funding will be provided from account # 280-1852-512-8190; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: that the Director of Purchasing is authorized to execute a contract with Cardno, Inc., 6605 Steger Road, Unit A, Monee, IL 60449 for the prices shown within the bid as set forth in Exhibit ‘A’ for a total contract amount not to exceed $61,000.00.