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TO: Mayor Richad C. Irvin
FROM: Jason Bauer, Assistant Director of Public Works/Assistant City Engineer
DATE: April 2, 2024
SUBJECT:
A resolution authorizing the Director of Purchasing to execute Change Order Number 1 to the contract with National Technologies (NTI) in the amount of $122,000 for the relocation of existing fiber along Indian Trail Road in Ward 1.
PURPOSE:
To increase the contract value to allow for additional fiber work to be completed in 2024.
BACKGROUND:
Earlier this year, the City executed a contract with NTI for planned expansions to the City's fiber network (R24-076). In addition to that work, this change order includes the relocation of a section of existing fiber on Indian Trail Road; this relocation work is required due to the roadway widening project between Mitchell Road and Church Road. That project includes new turn lanes, a new traffic signal at High Street, improvements to the Illinois Prairie Path and resurfacing. Another component of the project is the installation of a new storm sewer, which has numerous conflicts with the existing fiber that have been identified as construction has commenced and more detailed location efforts have taken place. The Engineering Division has attempted to re-design the storm sewer installation to avoid the fiber utility, however, no viable solution was developed and relocation is required.
DISCUSSION:
The funds are available in 340-4040-431.65-06 (GB099), which has an unencumbered budget of $300,000. The change order will be in the amount of $122,000, which includes the costs associated with the proposed work ($110,776.00) and approximately a 10% contingency.
IMPACT STATEMENT:
Approval of this work will allow the existing roadway project to proceed on schedule, minimizing the potential for project delays. No additional disruptions to traffic are anticipated, as this work will take place within the existing project limits.
RECOMMENDATIONS:
I request the proposed resolution be adopted.
cc: Infrastructure and Technology Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
title
A Resolution authorizing the Director of Purchasing to execute Change Order Number 1 to the contract with National Technologies (NTI) in the amount of $122,000 for the relocation of existing fiber along Indian Trail Road in Ward 1.
body
WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, the city has an existing contract with NTI for work on the city's fiber utility for 2024 (R24-076); and
WHEREAS, the city owned fiber on Indian Trail between Mitchell and Church Roads is in conflict with upcoming storm sewer improvements and needs to be relocated; and
WHEREAS, the change order amount includes $110,776 and an approximate contingency of 10% for a total not-to-exceed amount of $122,000; which is available in account 340-4040-431.65-06 (GB099); and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: the Director of Purchasing to hereby authorized to execute Change Order Number 1 to the contract with National Technologies (NTI) in the amount of $122,000 for the relocation of existing fiber along Indian Trail Road in Ward 1.