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TO: Mayor Richard C. Irvin, Mayor
FROM: Christopher A. Minick, Chief Financial Officer/City Treasurer
Stacey L. Peterson, Director of Financial Operations
DATE: April 25, 2023
SUBJECT:
An Ordinance Amending the Annual Budget for the Fiscal Year Beginning January 1, 2023 and Ending December 31, 2023 (Amendment #1 for the 2023 Fiscal Year)
PURPOSE:
To obtain the City Council’s approval of a proposed amendment to the 2023 City Budget.
BACKGROUND:
Pursuant to 65 ILCS 5/8-2-9.1 through 9.10, the City of Aurora operates under the budget system of government finance. The City Council adopted the 2023 budget on December 6, 2022 through the passage of Ordinance No. O22-082
While the city attempts to anticipate all potential expenditures for a fiscal year when that year’s budget is developed, circumstances occasionally arise that require expenditures that were not contemplated in the original financial plan. 65 ILCS 5/8-2-9.6 permits a municipality operating under the budget system to amend its annual budget by a two third’s vote of its governing body.
DISCUSSION:
The attached, proposed ordinance, including its Exhibit A, would provide for certain changes in the 2023 City Budget. Below is an explanation for each change. The item numbers discussed below correspond to the item numbers assigned to each change detailed in Exhibit A.
Item 1 and Items 15 through 17: Grants/Local Government, Youth Services, General Fund (Offsetting Revenue and Expenditure Increase of $180,000). These items adjust the budget to account for Youth Services receiving a grant from the Illinois Criminal Justice Information Authority (ICJIA). The grant will be used to cover the cost of providing after-school/summer enrichment & soccer programs.
Item 2 and Items 38 through 40: Grants/Other, Information Technology, General Fund (Offsetting Revenue and Expenditures Increase of $1,200,000). These items adjust the budget to account for the city receiving the Corridor Improvements Grant which will be used to install security cameras and license plate readers on city-owned posts and along city-owned sidewalks.
Items 3 through 7: Salaries and Benefits, Law, General Fund (Reclassification of expenditures zero impact). This is a reclassification of salaries and benefits to the professional services account for outside attorney fees.
Items 8 and 9: Professional Fees/ Consulting, Information Technology, General Fund (Expenditure Increase of $307,800). This item provides for consulting services to assist with the SharePoint migration previously approved by city council.
Items 10 through 13: Salaries and Benefits, IT Project Management Office, General Fund (Expenditure Increase of $565,600). The project management office’s staffing was evaluated by Crowe and Human Resources, and it was determined two additional project managers and one Business Analyst are needed. These positions will assist with projects throughout the city.
Item 14: Professional Services/Contracted Services, Community Services, General Fund (Expenditure Increase of $800,000). This item provides funding for the special census. $750,000 is for the upfront deposit to the Census Bureau and the remaining $50,000 will be for consulting services.
Items 18 through 21: Salaries and Benefits, Special Events, General Fund (Expenditures Increase of $134,000). This item provides for additional staffing needs in the Special Events division. Position changes will be the promotion of the Manager to a Director, adding one Special Events Coordinator and adding one Administrative Aide.
Item 22: Special Events/4th of July, Special Events, General Fund (Expenditure Increase of $80,000). This item provides for an administrative correction to the 4th of July budget.
Item 23: Special Events/Downtown, Special Events, General Fund (Expenditure Increase of $225,000). This is for the downtown Warhol project. The budget for the project will be $275,000 and $50,000 is be transferred from Public Arts division to Special Events division
Item 24: Re-Start Grants, Economic Development, General Fund (Expenditure Increase of $91,000). $91,000 is the remaining funds for the Re-Start Grant from last year.
Items 25 and 26: Salaries and Benefits, Fire Department, General Fund (Expenditures Increases of $55,800). This is for the new Fire Training Captain position.
Item 27: Employee Benefits/Clothing, Fire Department, General Fund (Expenditures Increases of $72,000). This is for clothing for the new fire positions.
Items 28 through 31: Salaries and Benefits, Engineering, General Fund, (Expenditure Increases of $12,100). These items provide for the Assistant Director of Public Works/Assistant City Engineer position to be upgraded based on a salary review.
Item 32: Supplies Computers, ETSB Fund (Expenditure Increase of $43,200). This item provides for the payment of costs for computer equipment to support law enforcement activities that were not initially budgeted for the year.
Item 33: Professional Development/Training, State Asset Forfeiture Fund (Expenditure Increase of $10,000). This item provides for the payment of costs for police related training. Adequate fund balance was available in the fund to cover the additional costs.
Item 34: Supplies Computers, Equitable Sharing Justice Fund (Expenditure Increase of $7,600). This item provides for the payment of costs for computer equipment to support law enforcement activities that were not initially budgeted for the year.
Item 35: Other Special Programs, Information Technology, ARPA Fund (Expenditure Increase of $165,000). This item provides for additional funding for the STEAM Academy.
Item 36: Repairs & Mtce./Computer Network, Information Technology, ARPA Fund (Expenditure Increase of $104,300). This item provides for cabling for the Community Center located at 1226 Grand Blvd.
Item 37: Capital Outlay/Machines-Equipment, Police Department, ARPA Fund (Expenditure Increase of $15,000). This item provides for 18 additional body cameras for new police officers.
Item 41: Capital Outlay-City owned Optical Fiber, Information Technology, Capital Improvement Fund (Expenditure Increase of $266,000). This item provides fiber infrastructure to two affordable housing projects: The Fox Valley Habitat for Humanity Habitat Green Freedom subdivision and 1449 Senior Estates subdivision.
Item 42: Capital Outlay-City Vehicle/Trucks, Electrical Division, Capital Improvement Fund (Expenditure Increase of $295,800). This item is an administrative correction for the Electrical department’s bucket truck.
Item 43: Building and Grounds, MVPS Fund (Expenditure Increase of $113,000). This item provides for additional funds for the resurfacing of lot A.
If the proposed budget amendment is approved, budgeted expenditures in the 2023 budget will increase from $597,480,653 to $601,916,053.
IMPACT STATEMENT:
N/A
RECOMMENDATIONS:
That the City Council adopt the attached, proposed ordinance that would effect Amendment #1 to the 2023 City Budget.
cc: Finance Committee
CITY OF AURORA, ILLINOIS
ORDINANCE NO. _________
DATE OF PASSAGE ________________
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An Ordinance Amending The Annual Budget For The Fiscal Year Beginning January 1, 2023 and Ending December 31, 2023 (Amendment #1 For The 2023 Fiscal Year).
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, the City Council approved Ordinance No. O99-96 on November 9, 1999 adopting the budget system of finance for the City in lieu of the appropriation system in accordance with 65 ILCS 5/8-2-9.1 et. seq. and Code Section 2-312(a); and
WHEREAS, the City Council approved Ordinance No. O22-082 on December 6, 2022 adopting an annual budget for the City of Aurora for the fiscal year beginning January 1, 2023 and ending December 31, 2023; and
WHEREAS, the City of Aurora deems that it is necessary to incur certain expenditures during its 2023 fiscal year that were unanticipated at the time the annual budget for 2023 was adopted but are necessary so as to ensure the protection of the public health, safety, morals, and welfare; and
WHEREAS, the City of Aurora, in an exercise of its home rule powers, desires to amend its annual budget for the fiscal year beginning January 1, 2023 and ending December 31, 2023 so as to provide for the incurrence of said expenditures that were unanticipated at the time the annual budget was adopted; and
WHEREAS, adequate monies are available in the City treasury to pay said unanticipated expenditures.
NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Aurora, Illinois, as follows:
SECTION 1: That the annual budget of the City of Aurora for the fiscal year beginning January 1, 2023 and ending December 31, 2023 is amended as shown in the attached Exhibit A.
SECTION 2: That this ordinance shall be in full force and effect, and shall be controlling upon its passage and approval.
SECTION 3: That all ordinances or parts of ordinances thereof in conflict herewith are hereby repealed to the extent of any such conflict.
SECTION 4: That any Section or provision of this ordinance that is construed to be invalid or void shall not affect the remaining Sections or provisions, which shall remain in full force and effect thereafter.