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TO: Mayor Richard C. Irvin, Mayor
FROM: Christopher A. Minick, Chief Financial Officer/City Treasurer
Stacey L. Peterson, Director of Financial Operations
DATE: July 22, 2024
SUBJECT:
An Ordinance Amending the Annual Budget for the Fiscal Year Beginning January 1, 2024 and Ending December 31, 2024 (Amendment #2 for the 2024 Fiscal Year)
PURPOSE:
To obtain the City Council’s approval of a proposed amendment to the 2024 City Budget.
BACKGROUND:
Pursuant to 65 ILCS 5/8-2-9.1 through 9.10, the City of Aurora operates under the budget system of government finance. The City Council adopted the 2024 budget on December 5, 2023 through the passage of Ordinance No. O23-088.
While the city attempts to anticipate all potential expenditures for a fiscal year when that year’s budget is developed, circumstances occasionally arise that require expenditures that were not contemplated in the original financial plan. 65 ILCS 5/8-2-9.6 permits a municipality operating under the budget system to amend its annual budget by a two third’s vote of its governing body.
DISCUSSION:
The attached, proposed ordinance, including its Exhibit A, would provide for certain changes in the 2024 City Budget. Below is an explanation for each change. The item numbers discussed below correspond to the item numbers assigned to each change detailed in Exhibit A.
Items 1 and 14: Grants/Other Grants, Public Arts, General Fund (Offsetting Revenue and Expenditure Increase of $192,800). These items adjust the budget to account for the grant received through DCEO 21-411084 Tourist Festival Grant.
Items 2 and 15: Grant Local Government/ Private, Youth Services, General Fund (Offsetting Revenue and Expenditure Increase of $20,000). Grant was extended into Fiscal Year 2024.
Items 3 and 16: Civic Activities Fees/Famer Market, Community Events, General Fund (Revenue and Expenditure increase of $4,400). Link grant rollover funds from 2023.
Items 4, 21 and 22: Fire Services/IROL, Fire Prevention, General Fund (Revenue and Expenditure increase of $8,300). Additional IROL funds will be used to purchase a digital fire extinguisher.
Items 5 and 23: Grants Illinois DCEO, Police Department, General Fund (Revenue increase of $250,000 and Expenditure increase of $125,000). These items adjust the budget to account for a grant received through DCEO R24-0124. The grant will be used to buy for the FUSUS program and $125,000 is earmarked for reimbursement for general police sworn personnel salaries.
Items 6 and 24: Grants- Federal Government, Police Department, General Fund (Revenue and Expenditure increase of $250,000). These items adjust the budget to account for the Edward Byrne Grant
Items 7 and 25: Grant- Local Government/ Private, Animal Control, General Fund (Revenue and Expenditure increase of $2,500). These items adjust the budget to account for the Petco Love grant received. These funds will be used for lifesaving purposes and further community outreach.
Items 8 and 29: Civic Activities/ African American Heritage, Community Services, Gaming Tax Fund (Revenue and Expenditure increase of $16,800). These items amend the budget to reflect additional donations to the AAHAB from the dinner event.
Items 9 and 37: Golf Course/Food and Beverage, Phillips Park Golf Course Fund (Revenue increase of $30,000 and Expenditure increase of $41,000). These items will adjust the budget to account for additional purchases of food and beverages being sold at the golf course.
Items 10 and 38: Golf Course/Sales Pro Shop Equipment, Phillips Park Golf Course Fund (Revenue increase of $30,000 and Expenditure increase of $40,000). These items will adjust the budget to account for additional purchases of golf merchandise being sold at the golf course.
Item 11: Computer Software, Information Technologies, General Fund (Expenditure increase of $512,300). This item is for the new Microsoft Enterprise Agreement which included migration of all city staff to Microsoft Office 365.
Item 12: Computer Software, Information Technologies, General Fund (Expenditure increase of $48,600). This item is to account for the change order for the time and attendance solution.
Item 13: Professional Fees/Contracted Services, Community Development, General Fund (Expenditure increase of $200,000). This item is to account for additional funding needed to complete the special census.
Items 17 through 20: Salaries and Benefits, Central Services, General Fund (Expenditures increase of $ 35,200). These items adjust the budget for an additional Administrative Aide for the Central Services division.
Item 26: Repairs Mtce Services, CAD, Information Technology, ETSB Fund (Expenditure Increase of $ 46,800. This item is for additional funding for the Hexagon SOS Development.
Items 27 through 28: Supplies/Furniture/Fixtures, E911 Center, ETSB Fund (Expenditure increase $85,100). These items provide funding for the change orders for the remodeling of the Public Safety Answering Point.
Item 30: Vehicles/ Truck, Fire Department, SHAPE Fund, (Expenditure increase of $90,400). This item is for the additional costs associated with the purchase of Truck 14 which passed council on May 14th and for the purchase of E-9 2024 E-One Cyclone Pumper for the Fire Department.
Items 31 through 32: Supplies/Expendable Tools and Furniture/Fixtures, Police Department, Equitable Sharing Justice Fund (Expenditure increase of $103,600). These items are for purchase of various tools, equipment and related supplies.
Items 33: Supplies/Expendable Tools, Police Department, Equitable Sharing Treasury Fund (Expenditure increase of $14,200). This item authorizes the purchase of Truck scales.
Item 34: Vehicles/Vans, Police Department, Equitable Sharing Treasury Fund (Expenditure increase of $268,800). This item is to cover the cost for the purchase of the SOG surveillance vehicle.
Item 35: Equipment/City owned Fiber, Electrical, Information Technology Fund (Expenditure increase of $34,000). This item authorizes funding for the alternate route fiber to connect the Fox Valley Habitat for Humanity Habitat Green Freedom subdivision.
Item 36: Central Garage Maintenance, Water Billing, Water and Sewer Fund (Expenditure increase of $15,500). This item covers unexpected vehicle repairs.
IMPACT STATEMENT:
N/A
RECOMMENDATIONS:
That the City Council adopt the attached, proposed ordinance that would effect Amendment #2 to the 2024 City Budget.
cc: Finance Committee
CITY OF AURORA, ILLINOIS
ORDINANCE NO. _________
DATE OF PASSAGE ________________
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An Ordinance Amending The Annual Budget For The Fiscal Year Beginning January 1, 2024 and Ending December 31, 2024 (Amendment #2 For The 2024 Fiscal Year).
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, the City Council approved Ordinance No. O99-96 on November 9, 1999 adopting the budget system of finance for the City in lieu of the appropriation system in accordance with 65 ILCS 5/8-2-9.1 et. seq. and Code Section 2-312(a); and
WHEREAS, the City Council approved Ordinance No. O23-088 on December 5, 2023 adopting an annual budget for the City of Aurora for the fiscal year beginning January 1, 2024 and ending December 31, 2024; and
WHEREAS, the City Council approved Ordinance No. O24-021 on March 12, 2024 amending the annual budget for fiscal year beginning January 1, 2024 and ending December 31, 2024 (Amendment #1 for the 2024 Fiscal Year), and
WHEREAS, the City of Aurora deems that it is necessary to incur certain expenditures during its 2024 fiscal year that were unanticipated at the time the annual budget for 2024 was adopted but are necessary so as to ensure the protection of the public health, safety, morals, and welfare; and
WHEREAS, the City of Aurora, in an exercise of its home rule powers, desires to amend its annual budget for the fiscal year beginning January 1, 2024 and ending December 31, 2024 so as to provide for the incurrence of said expenditures that were unanticipated at the time the annual budget was adopted; and
WHEREAS, adequate monies are available in the City treasury to pay said unanticipated expenditures.
NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Aurora, Illinois, as follows:
SECTION 1: That the annual budget of the City of Aurora for the fiscal year beginning January 1, 2024 and ending December 31, 2024 is amended as shown in the attached Exhibit A.
SECTION 2: That this ordinance shall be in full force and effect, and shall be controlling upon its passage and approval.
SECTION 3: That all ordinances or parts of ordinances thereof in conflict herewith are hereby repealed to the extent of any such conflict.
SECTION 4: That any Section or provision of this ordinance that is construed to be invalid or void shall not affect the remaining Sections or provisions, which shall remain in full force and effect thereafter.