cover
TO: Mayor Richard C. Irvin
FROM: Joseph Hopp, Superintendent of Maintenance Services
DATE: August 7, 2018
SUBJECT:
A request to approve the purchase of a Vermeer BC1800XL chipper from Vermeer Midwest as a sole source in the amount of $48,644.00.
PURPOSE:
To assure that Street Maintenance Division has dependable and efficient equipment for their forestry crews maintenance needs.
BACKGROUND:
Currently Aurora has four Vermeer chippers - Street Maintenance has three BC1800 series chippers and the Park Maintenance has one BC1500 series chipper that needs major repairs including engine replacement. This unit will be traded-in and Vermeer Midwest has provided a trade-in allowance of $2,500.00.
The purchase of one Demo Vermeer BC1800XL will standardize all City chippers to the identical model. This will provide efficiencies with operator familiarity and mechanical repairs. In addition Aurora's forestry crews have used these Vermeer chippers for many years and these units have a proven record as a dependable machine.
Street Maintenance will also be trading-in the oldest of their two Vermeer SC602 stump grinders. Unit 48-357 is a 2012 model that has been rarely used since the Emerald Ash Borer tree eradication has come to an end and Vermeer Midwest has provided a trade-in allowance of $14,000.00.
DISCUSSION:
Vermeer Midwest located at 2801 Beverly Drive, Aurora, IL has provided Quote # 01123A-R2, using NJPA Contract #062117-VRM pricing, for a Vermeer BC1800XL in the amount of $63,644.00 less the trade-in allowances of $16,500.00 for a total purchase price of $48,644.00.
$48,700.00 will be transferred from account 340-4460-431.75-10 into account 340-4460-431.63-99 to fund this purchase.
IMPACT STATEMENT:
This purchase has no impact on other departments.
RECOMMENDATIONS:
Staff recommends that the City Council approve a resolution to purchase one Vermeer BC1800XL chipper from Vermeer Midwest from the NJPA Contract #062117-VRM for Street Maintenance Division in the amount of $48,644.00.
cc: Alderman O’Connor, Chairman
Alderman Mesiacos
Alderman Bugg
Alderman Mervine, Alternate
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
title
A Resolution to purchase one Vermeer BC1800XL from Vermeer Midwest from the NJPA Contract #062117-VRM for the Street Maintenance Division in the amount of $48,644.00.
body
WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, Currently Aurora has four Vermeer chippers - Street Maintenance has three BC1800 series chippers and the Park Maintenance has one BC1500 series chipper that needs major repairs including engine replacement: and
WHEREAS, The purchase of one Demo Vermeer BC1800XL will standardize all City chippers to the identical model, and
WHEREAS, Vermeer Midwest located at 2801 Beverly Drive, Aurora, IL has provided Quote # 01123A-R2, using NJPA Contract #062117-VRM pricing, for a Vermeer BC1800XL in the of $63,644.00, and
WHEREAS, less the trade-in allowances for two machines of $16,500.00, and
WHEREAS, a purchase of a Vermeer BC1800XL chipper from Vermeer Midwest as a sole source in the amount of $48,644.00.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: that the Purchasing Director is hereby authorized to issue the necessary orders to implement purchase of one Vermeer BC1800XL from Vermeer Midwest from the NJPA Contract #062117-VRM for the Street Maintenance Division in the amount of $48,644.00