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TO: Mayor Richard C. Irvin
FROM: Robert Leible, Superintendent of Water Production
DATE: September 11, 2023
SUBJECT:
A Resolution to award a contract for a Water Treatment Plant Coatings Rehabilitation project in the amount of $431,560.00 for the Water Production Division.
PURPOSE:
To obtain City Council approval to award a contract to Jetco Ltd., Wauconda, IL, for the Water Treatment Plant Coatings Rehabilitation project for the Water Production Division (WPD) in an amount of $431,560.00.
BACKGROUND:
The City of Aurora Water Treatment Plant (WTP) underwent a plant expansion in 2002. New treatment units were added in the form of a Claricone clarifier, a recarbonation vessel/tank, and vertical pipe gallery which directs water to downstream filters. All of these steel vessels are now in need of coating (paint) rehabilitation. Periodic recoating of steel treatment infrastructure protects against metal loss (corrosion) and maintains the infrastructure integrity for long-term service life. Attached are several images of areas that are included in this project.
The WPD previously hired Engineering Enterprises, Inc. (EEI) to perform the necessary professional services for design, construction observation, and project administration as the engineer of record.
DISCUSSION:
The project to perform the coating rehabilitation work was publicly advertised on July 30, 2023 (Bid No. 23-64) and bids were opened on August 23, 2023. A total of five (5) bids were received and the bid tabulation is attached.
The total range of bids received is from $431,560 to $636,500 for the total bid with alternate A. EEI provided an engineer's estimate of $605,000 for this project. Jetco Ltd. submitted the lowest responsive, responsible bid in the amount of $431,560. The WPD has worked with Jetco Ltd. previously as they successfully completed the Southeast Standpipe rehabilitation/coatings project in 2008. EEI recommends the award of the Water Treatment Plant Coatings Rehabilitation project to Jetco Ltd. and the WPD concurs with this recommendation.
CIP #I047 provided funding for the recently completed Fox Valley East tank rehabilitation project. That project was completed substantially under budget, allowing funding to be reallocated for the purpose of completing the subject project at the WTP. The funding is available in the 2023 budget in account 510-4058-511-73-05.
The Local Preference Ordinance did apply to this bid, however no local companies submitted bids for this project.
IMPACT STATEMENT:
None.
RECOMMENDATIONS:
That a contract be awarded to Jetco Ltd. in the amount of $431,560.00 for the Water Treatment Plant Coatings Rehabilitation project for the Water Production Division. It is further recommended that this matter be forwarded to the Infrastructure & Technology Committee for review and approval.
cc: Infrastructure and Technology Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution to Award a Contract to Jetco Ltd. for the Water Treatment Plant Coatings Rehabilitation project in the amount of $431,560.00 for the Water Production Division.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, the Water Production Division seeks to complete a Water Treatment Plant Coatings Rehabilitation project on specified steel vessels within the Water Treatment Plant; and
WHEREAS, the project was publicly advertised; sealed bids publicly opened and read on August 23, 2023, for Water Treatment Plant Coatings Rehabilitation, Bid No. 23-64; and
WHEREAS, Jetco Ltd., 29693 N. US Highway 12, Wauconda, IL 60084, is the lowest, responsive, responsible bidder in the amount of $431,560.00; and
WHEREAS, budgetary authority is granted and reallocated funding available from CIP #I047 in the 2023 city budget in account 510-4058-511-73-05.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: that the Director of Purchasing be and is hereby authorized to execute a contract and issue a purchase order for the Water Treatment Plant Coatings Rehabilitation project to Jetco Ltd. as bid per the contract documents, in the amount of $431,560.00 for the Water Production Division.