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TO: Mayor Thomas J. Weisner
FROM: Stephane Phifer, Director of Planning
Alex Voigt, Asst. Chief of Staff
DATE: July 8, 2016
SUBJECT:
A Resolution Establishing the City of Aurora "Bicycle, Pedestrian and Transit Advisory Board" By-Laws.
PURPOSE:
To establish the By-Laws for the newly created Bicycle, Pedestrian and Transit Advisory Board.
BACKGROUND:
In 2009, the City of Aurora implemented a Bicycle and Pedestrian Plan in order to "enhance the desirability of bicycle and pedestrian travel" and to "improve bikeway and sidewalk connections to existing and future transit facilities, between neighborhoods and among surrounding communities".
One of the components of the plan is to establish a Bicycle and Pedestrian Advisory Committee to continue to support and advise on the planning process as well as gather community input.
DISCUSSION:
The Resolution attached includes By-Laws developed using the best practices from other similar City commissions, boards and councils. The City of Aurora Bicycle, Pedestrian and Transit Advisory Board may from time to time request amendments to these By-Laws subject to review and approval of the City Council.
IMPACT STATEMENT:
The Planning and Zoning Division would anticipate that the establishment of this advisory board and in turn these By-Laws will have a positive impact on the City’s health, welfare, overall tax base and viability.
RECOMMENDATIONS:
Staff recommends approval of the Resolution Establishing "Bicycle, Pedestrian and Transit Advisory Board" By-Laws.
cc: Alderman Saville, Chairman
Alderman Irvin
Alderman Donnell
Alderman Hart-Burns, Alternate
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
title
A Resolution Establishing "Bicycle, Pedestrian and Transit Advisory Board" By-Laws.
body
WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, the Mayor and City Council established the "Bicycle, Pedestrian and Transit Advisory Board" to advise the City Council, on the continued development or initiation of programs or actions that will enhance, develop and create bicycle and pedestrian projects; and
WHEREAS, pursuant to the enabling ordinance "Bicycle, Pedestrian and Transit Advisory Board" shall adopt and promulgate such rules and regulations as may be necessary and proper to govern the conduct of the meetings and the business to be performed subject to approval by the City Council.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: that the City Council of the City of Aurora, Illinois, finds as facts all of the preamble recitals of this Resolution and hereby adopts "Bicycle, Pedestrian and Transit Advisory Board" By-Laws as set forth in the attached.
PASSED AND APPROVED on ______________.
AYES ____ NAYS ____ NOT VOTING ____ ABSENT ____
____________________________ __________________________
Alderman Bohman, Ward 1 Alderman Garza, Ward 2
____________________________ __________________________
Alderman Mesiacos, Ward 3 Alderman Donnell, Ward 4
____________________________ __________________________
Alderman Franco, Ward 5 Alderman Saville, Ward 6
____________________________ __________________________
Alderman Hart-Burns, Ward 7 Alderman Mervine, Ward 8
____________________________ __________________________
Alderman Bugg, Ward 9 Alderman Johnson, Ward 10
____________________________ __________________________
Alderman Irvin, At Large Alderman O’Connor, At Large
ATTEST:
____________________________ __________________________
City Clerk Mayor
The City of Aurora Bicycle, Pedestrian and Transit Advisory Board
By-Laws
Adopted: _______
Article 1 Authority and Purpose
Section 1. Authority
The Bicycle, Pedestrian and Transit Advisory Board was established and is governed by Chapter 2, Article VI, Division 10 entitled “Bicycle, Pedestrian and Transit Advisory Board” of the Aurora Code of Ordinances.
Section 2. Purpose
The purpose of these By-Laws is to govern the conduct of the meetings and the business to be performed by the Bicycle, Pedestrian and Transit Advisory Board. A copy of these rules shall be filed with the city clerk.
Article 2 Officers
Section 1. Officer Composition
The officers of the Bicycle, Pedestrian and Transit Advisory Board shall consist of Chairman; Vice-Chairman, Secretary and Executive Secretary.
The Chairman and Executive Secretary shall be established pursuant to the authorization ordinance referenced in Article 1 Section 2 herein. The remaining officers shall be elected from the members of Bicycle, Pedestrian and Transit Advisory Board by majority vote of the full membership on an annual basis. An Annual meeting at which the Bicycle, Pedestrian and Transit Advisory Board will elect Officers shall be held after December 1st and in no case later than March 1st of each year.
Section 2. Vacancies
Any vacancy of Officers may be filled at any meeting by election after such vacancy occurs.
Section 3. The responsibilities of the Officers include, but are not limited to the following:
Chair:
• Shall preside over all meetings of the Bicycle, Pedestrian and Transit Advisory Board.
• Shall set the agenda at the direction of the Bicycle, Pedestrian and Transit Advisory Board.
• Shall have general charge and supervision of the business and affairs of the Bicycle, Pedestrian and Transit Advisory Board.
• Shall appoint all committees and establish additional committees as deemed necessary.
• Shall serve as a liaison between the committees and the Bicycle, Pedestrian and Transit Advisory Board.
• Shall call any special meetings as required.
Vice-Chair:
• Shall act as assistant to the Chair.
• Shall fulfill the duties of the Chair in the absence of the Chair.
• Shall fulfill any additional duties as may be assigned.
Secretary:
• Shall act as assistant to the Chair.
• Shall fulfill the duties of the Chair in the absence of the Chair and Vice-Chair.
• Shall attend meetings of committees and, when directed by the chairman of said committee, transcribe the minutes thereof.
• Shall provide the planning and zoning division with a transcription of the committee minutes in a timely fashion for distribution to the Bicycle, Pedestrian and Transit Advisory Board prior to the next regular meeting.
• Shall maintain an accurate listing of all committee members and contact information.
• Shall record the attendance at all committee meetings.
• Shall fulfill any additional duties as may be assigned.
Executive Secretary:
• Shall attend all regular and special meetings of the Bicycle, Pedestrian and Transit Advisory Board and shall keep a record of same and transcribe said record properly for review and approval by the Bicycle, Pedestrian and Transit Advisory Board.
• Shall record the attendance of the Bicycle, Pedestrian and Transit Advisory Board members at the meetings.
• Shall send all notices of regular or special meetings.
• Shall serve in an advisory capacity on all matters before the Bicycle, Pedestrian and Transit Advisory Board.
• Shall maintain an accurate listing of all members’ contact information and terms of office.
• Shall have a copy of 'Roberts Rules of Order' available at all official Bicycle, Pedestrian and Transit Advisory Board meetings.
Section 4. In the event the Chairman, Vice-Chairman, or Secretary of the Bicycle, Pedestrian and Transit Advisory Board should be absent or unable for any reason to attend to the duties of the office, the members of the Bicycle, Pedestrian and Transit Advisory Board may at any regular meeting, or at any special meeting called for such purpose, elect a Chairman Pro tem, or other officer as the case may be, who shall attend to all duties of such officer until such officer shall return or be able to perform said duties.
Article 3 Meeting Details
Section 1. The official meetings of the Bicycle, Pedestrian and Transit Advisory Board are typically as follows:
• Location: 5th Floor Conference Room of City Hall (44 E. Downer Place)
• Starting Time: 6pm
• Duration: Meetings can last a little as 30 minutes or as long as 1.5 hours depending on the number or complexity of agenda items.
• Frequency: Pursuant to the City Ordinance the regular meetings are generally held once a month on the Third Thursday following the first Committee of the Whole meeting of the month; special meetings may also be called but would generally also take place on a Thursday at the same starting time and location.
Section 2. Meetings may be canceled or the location or start time changed at the discretion of the Chairman and pursuant to the Open Meetings Act.
Article 4 Conduct of Business
Section 1. Roberts Rules
The current available edition of “Robert’s Rules of Order” will be used during regular and special meetings except as modified by these By-Laws or by the authorization ordinance referenced in Article 1 Section 2 above.
Section 2. All regular and special meetings of the Bicycle, Pedestrian and Transit Advisory Board shall be open to the general public, and shall comply with the Open Meetings Act.
Section 3. Order of Business
The Order of Business shall generally be as follows:
§ Roll Call of Members
§ Minutes of the previous meeting
§ Old Business
§ New Business
§ Adjournment
All revisions, substitutions, and additions to the order of the announced agenda shall be made by a consensus of the Bicycle, Pedestrian and Transit Advisory Board.
A motion shall be made and seconded with action being taken by roll call vote to dispense with any item on the Agenda.
Article 5 Adoption and Amendments
Section 1. Adoption of these By-Laws shall be by a majority of those members present.
Section 2. Amendments of these By-Laws shall be proposed at a regular meeting at least one (1) month prior to voting. Recommendation/Approval shall be by a majority vote of the members in attendance and subject to approval of the City Council.
This document shall be filed with the Executive Secretary and with the City Clerk's Office of the City of Aurora upon its adoption by the Bicycle, Pedestrian and Transit Advisory Board, and signing by the Chairman.
PRESENTED to the ____________________this _____ day of ______, 20__.
ADOPTED by the ___________________________ on _____, 20__
Chairman
Notary Public
My Council expires ________, 20__