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TO: Mayor Richard C. Irvin
FROM: Tim Weidner, P.E., Engineering Coordinator
DATE: March 12, 2020
SUBJECT:
A Resolution to Award the Contract for the 2020 City Wide Street Resurfacing Project to Geneva Construction Company, P.O. Box 998, Aurora, IL 60507, in the amount of $8,815,500.00 and to Appropriate Motor Fuel Tax funds in the amount of $3,600,000.00 for Section No. 20-00000-01-GM.
PURPOSE:
To award the Construction Contract for the 2020 Resurfacing Project and the appropriation of Motor Fuel Taxes (MFT) by Illinois Department of Transportation (IDOT) Resolution.
BACKGROUND:
The City maintains nearly 1,300 lane miles of streets with a pavement wearing surface life expectancy of 20 to 25 years. This Construction Contract includes the resurfacing of 59.1 lane miles of streets throughout the City. In 2019, the City resurfaced 59.7 lane miles.
DISCUSSION:
Bids were opened and publicly read on February 26, 2020. The bid tabulation for the 2 bids received is attached as Exhibit 'A'. The lowest responsible bid was submitted by Geneva Construction Company of Aurora, IL in the amount of $8,815,500.00 which is 4.12% less than the Engineer's Cost Estimate. A copy of the submitted bid is attached as Exhibit 'D'. Geneva Construction Company is IDOT Certified and has previously completed work for the City of Aurora on a number of resurfacing projects. We recommend awarding the 2020 Street Resurfacing Projects to Geneva Construction Company for the unit prices submitted.
Due to the funding source, the local preference ordinance does not apply.
The list of streets to be resurfacing and other city wide road projects is shown in the attached Exhibit 'B'. This work includes ward projects in wards 4 and 9. It also includes paving of the alley by the old Masonic Temple site which will be paid for out of risk management funds.
IDOT requires city council appropriation of Motor Fuel Taxes prior to expenditure of funds. The IDOT Resolution appropriating MFT funds in the amount of $3,600,000 for Street Maintenance is attached as Exhibit 'C'.
The 2020 City Budget provides funds for this project in the following accounts:
|
Motor Fuel Tax |
203-4460-431.76-09 |
$ 3,600,000 |
|
Municipal Motor Fuel Tax |
212-4460-431.73-91 |
2,000,000 |
|
CDBG |
221-1330-801.43-02 |
500,000 |
|
Ward #4 Projects Fund |
314-4460-431.38-55 |
20,000 |
|
Ward #9 Projects Fund |
319-4460-431.38-55 |
75,000 |
|
Capital - Neighborhood Imp |
340-4460-431.73-91 |
2,403,000 |
|
Water & Sewer - Sanitary Sewer |
510-4063-511.73-14 |
187,500 |
|
Prop & Casualty Insurance |
601-0000-410.40-78 |
30,000 |
The 2020 CDBG Budget is $400,000, but a budget amendment/true up of 2019 funds will provide the additional $100,000 in funds to make the total CDBG funding $500,000.
IMPACT STATEMENT:
Construction is expected to begin in April and be completed by October. Each street will be under construction for 8 to 10 weeks and will have some impact to local traffic.
RECOMMENDATIONS:
Please forward this to Finance Committee for approval.
cc: Finance Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
title
A Resolution to Award the Contract for the 2020 City Wide Street Resurfacing Project to Geneva Construction Company, P.O. Box 998, Aurora, IL 60507 in the amount of $8,815,500.00 and to Appropriate Motor Fuel Tax funds in the amount of $3,600,000.00 for Section No. 20-00000-01-GM.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, it is necessary and desirable to resurface streets and complete other city wide road projects as listed in the attached and incorporated as Exhibit 'B'; and
WHEREAS, bids were received and publicly opened and read on February 26, 2020 with bid tabulation attached hereto and incorporated as Exhibit 'A'; and
WHEREAS, Geneva Construction Company, P.O. Box 998, Aurora, IL 60507 was the lowest responsible bidder in the amount of Eight Million Eight Hundred Fifteen Thousand, Five Hundred Dollars and Zero Cents ($8,815,500.00); and
WHEREAS, State Motor Fuel Tax funds will be utilized for this project and the MFT Resolution appropriating $3,600,000.00 of these funds is attached hereto and incorporated as Exhibit 'C'; and
WHEREAS, the 2020 City Budget provides funds in the following accounts:
|
Motor Fuel Tax |
203-4460-431.76-09 |
$ 3,600,000 |
|
Municipal Motor Fuel Tax |
212-4460-431.73-91 |
2,000,000 |
|
CDBG |
221-1330-801.43-02 |
500,000 |
|
Ward #4 Projects Fund |
314-4460-431.38-55 |
20,000 |
|
Ward #9 Projects Fund |
319-4460-431.38-55 |
75,000 |
|
Capital - Neighborhood Imp |
340-4460-431.73-91 |
2,403,000 |
|
Water & Sewer - Sanitary Sewer |
510-4063-511.73-14 |
187,500 |
|
Prop & Casualty Insurance |
601-0000-410.40-78 |
30,000 |
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: that the Mayor is hereby authorized to execute a contract with Geneva Construction Company for the unit prices shown within the bid as set forth in Exhibit 'A' and the City Clerk is authorized to sign the Motor Fuel Tax Appropriation as set forth in Exhibit 'C'.