cover
TO: Mayor Richard C. Irvin
FROM: Christopher E. Lirot, P.E., Road & Bridge
DATE: July 3, 2019
SUBJECT:
A Resolution to Award the Contract for the Benton and Stolp Intersection Improvement to Martam Construction, Inc.
PURPOSE:
To award the construction contract to complete the public improvements at the intersection of Benton and Stolp
BACKGROUND:
The Benton and Stolp pavement is in poor condition due to various underground improvements that have taken place over the past two years, including water main replacement, sanitary sewer improvements and the installation of a new Nicor high pressure gas main. Staff has also been exploring options to introduce streetscape elements in the area to increase pedestrian traffic and utilization. The proposed project would include removal of a significant amount of unused pavement, new benches, lighting, plantings and overall aesthetic improvements to the surrounding area.
DISCUSSION:
Bids were open and publicly read on July 3, 2019. The lowest responsible bid was submitted by Martam Construction, Inc.in the amount of $540,854.00 which is nearly 17% above the Engineer's Estimate. This is a unique project with many items that will require multiple sequences to complete and progress will be impacted by the complexities of working downtown with many existing utilities. We have determined that these costs are appropriate and recommend awarding the contract to Martam for the unit prices submitted. In addition Martam has satisfactorily completed previous city projects in a timely manner. Funds are available in the A055 project, in accounts 340-1830-465-73-76 ($850,000) and 353-1830-465-73-76 ($600,000).
Local prefrence does apply to this bid, however the local contractor was greater than 4% higher than the lowest, responsible bidder.
IMPACT STATEMENT:
Construction is expected to begin in August and be completed by November. Traffic will experience delays and may be re-routed to Downer Place during certain phases.
RECOMMENDATIONS:
Please forward this resolution to the Finance Committee for their review and recommendation for approval.
cc: Finance Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
title
A Resolution to Award the Contract for the Benton and Stolp Intersection Improvements to Martam Construction, Inc., 1200 Gasket Drive, Elgin, IL 60120 in the amount of $540,854.00.
body
WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, it is necessary and desirable to completed the improvements to the Intersection of Benton and Stolp as shown in Exhibit 'B'; and
WHEREAS, bids were received and publicly opened and read on July 3, 2019 with bid tabulation attached hereto and incorporated as Exhibit 'A'; and
WHEREAS, Martam Construction, Inc., 1200 Gasket Drive, Elgin, IL 60120 was the lowest responsible bidder in the amount of Five Hundred Forty Thousand, Eight Hundred Fifty Four and 00 Cents ($540,854.00); and
WHEREAS, the 2019 City Budget provides funds for A055 project, in accounts 340-1830-465-73-76 ($850,000) and 353-1830-465-73-76 ($600,000).
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: that the Director of Purchasing is hereby authorized to execute a contract with Martam Construction, Inc. for the unit prices shown within the bid as set forth in Exhibit 'A'.