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TO: Mayor Richard C. Irvin and City Council
FROM: Tim Weidner, P.E., Engineering Coordinator
DATE: July 24, 2023
SUBJECT:
A Resolution to award a contract to Geneva Construction Co. in the amount of $1,665,556.10 for the 2023 Contract #2 - City Wide Sidewalk, Patching, Striping and Bike Path Overlay Projects.
PURPOSE:
To award a Construction Contract for various maintenance projects throughout the City.
BACKGROUND:
The City maintains over 530 centerline miles of streets that include sidewalks, pavement markings and bike paths. Staff has identified 29,488 square feet of deteriorated sidewalks, 8,135 square yards of deteriorated pavement and over 21 miles of pavement markings that need to be replaced. This project will also include overlaying bike paths, replacing pavement markings on utility projects, and other miscellaneous maintenance work throughout the City.
DISCUSSION:
This project was advertised on June 25, 2023 in the Aurora Beacon News, several vendors viewed the documents from the City's website and bids were opened and publicly read on July 12, 2023. The bid tabulation for the two bids received is attached as Exhibit 'A'. The lowest responsible bid was submitted by Geneva Construction of Aurora, IL in the amount of $1,565,556.10 which is 1.0% more than the Engineer's Cost Estimate.
The local preference ordinance applies to this project, and a local Contractor was the lowest responsible bidder.
We recommend awarding the 2023 Contract #2 to Geneva Construction Co. and including an additional $100,000.00 in available funds as contingency for additional sidewalk, roadway, bike path, and striping repairs as they arise, and additional projects that may emerge this fall within the time of the contract. This will allow staff to implement additional projects this calendar year instead of delaying work to 2024. Therefore, we are requesting that the award and purchase order be made in the amount of $1,665,556.10, which is the low bid value of $1,565,556.10 plus an additional $100,000.00.
A copy of Geneva Construction Co.'s submitted bid is attached as Exhibit 'B'.
The 2023 City Budget provides funds for this project in the following accounts:
|
Municipal Motor Fuel Tax |
GB097 |
212-4060-431.73-91 |
$ 420,000.00 |
|
Long Term Control Plan |
B031 |
281-1856-512.73-09 |
$ 2,500.00 |
|
Ward 3 - Roads |
|
313-4060-431.38-55 |
$ 4,700.00 |
|
Ward 9 - Pathways/Trails |
|
319-4060-431.73-19 |
$ 53,000.00 |
|
Street Sealing and Patching |
|
340-4040-431.65-06 |
$ 250,000.00 |
|
Capital - Right-of-Way Imp |
E004 |
340-4060-431.38-61 |
$ 702,356.10 |
|
Capital - Pathways/Trails |
GB119 |
340-4060-431.73-19 |
$ 65,500.00 |
|
Capital - Neighborhood Imp |
GB097 |
340-4060-431.73-91 |
$ 130,000.00 |
|
Overlay - Landscape Rest |
|
340-4060-814.04-81 |
$ 35,000.00 |
|
Waterline Rehab |
IC076 |
510-4058-511.73-02 |
$ 2,500.00 |
IMPACT STATEMENT:
Construction will begin in August and be completed by November. Only minor impacts to local traffic are expected.
RECOMMENDATIONS:
Please forward this resolution to the Infrastructure and Technology Committee for their review and recommendation.
cc: Infrastructure and Technology Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
title
A Resolution to award a contract to Geneva Construction Co. in the amount of $1,665,556.10 for the 2023 Contract #2 - City Wide Sidewalk, Patching, Striping and Bike Path Overlay Projects.
body
WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, it is necessary and desirable to repair sidewalks, streets and bike paths and perform various maintenance projects throughout the City; and
WHEREAS, bids were received and publicly opened and read on July 12, 2023 with bid tabulation attached hereto and incorporated as Exhibit 'A'; and
WHEREAS, Geneva Construction Co., P.O. Box 998, Aurora, IL 60507-0998 was the lowest responsible bidder in the amount of One Million Five Hundred Sixty-Five Thousand Five Hundred Fifty-Six and 10/100 Dollars ($1,565,556.10); and
WHEREAS, there is additional funding available in the amount of $100,000.00 recommended to be included as contingency for additional maintenance items and projects arising over the course of the contract; and
WHEREAS, the 2023 City Budget provides funds in the following accounts:
|
Municipal Motor Fuel Tax |
GB097 |
212-4060-431.73-91 |
$ 420,000.00 |
|
Long Term Control Plan |
B031 |
281-1856-512.73-09 |
$ 2,500.00 |
|
Ward 3 - Roads |
|
313-4060-431.38-55 |
$ 4,700.00 |
|
Ward 9 - Pathways/Trails |
|
319-4060-431.73-19 |
$ 53,000.00 |
|
Street Sealing and Patching |
|
340-4040-431.65-06 |
$ 250,000.00 |
|
Capital - Right-of-Way Imp |
E004 |
340-4060-431.38-61 |
$ 702,356.10 |
|
Capital - Pathways/Trails |
GB119 |
340-4060-431.73-19 |
$ 65,500.00 |
|
Capital - Neighborhood Imp |
GB097 |
340-4060-431.73-91 |
$ 130,000.00 |
|
Overlay - Landscape Rest |
|
340-4060-814.04-81 |
$ 35,000.00 |
|
Waterline Rehab |
IC076 |
510-4058-511.73-02 |
$ 2,500.00 |
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: that the Director of Purchasing is hereby authorized to execute a contract with Geneva Construction Co. for the unit prices shown within the bid as set forth in Exhibit 'B'.