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TO: Mayor Richard C. Irvin
FROM: Kurt Muth, P.E., Engineering Coordinator
DATE: September 11, 2023
SUBJECT:
A Resolution to award the 5th St and Bevier Pl Sewer Separation and Avon St Water Main Replacement project located in Ward 2 to Gerardi Sewer and Water Co. in the bid amount of one million seventy two thousand five hundred thirty Dollars and zero Cents ($1,072,530.00).
PURPOSE:
To install new storm sewer removing stormwater from the combined sewer system at several locations near 5th Street and Bevier Place. Water main replacement has been deemed necessary on Avon St between 4th Street and 5th Street to improve water quality and system capacity. The existing 4" water main will be replaced with 8" ductile iron water main.
BACKGROUND:
A new storm sewer will be installed to remove these surface drainage flows from the combined sewer system. A location map is attached as Exhibit A to show the limits of the project. This project will help satisfy the requirements associated with the City's Long Term Control Plan and the City's Illinois Environmental Protection Agency Combined Sewer System Overflow. Lead water services within the project corridor will be replaced with the approval of each homeowner.
DISCUSSION:
The proposed improvements have been publicly advertised and bid in conformance with City procedures. The advertisement for bid is attached as Exhibit C. Ten conforming bids were received, publicly opened and read aloud on August 30, 2023. The low bidder, Gerardi Sewer and Water Co., has successfully completed similar projects for the City in the past. The bid tabulation and Gerardi Sewer and Water Co's bid are attached as Exhibits B and D.
This contract is subject to the local vendor preference ordinance. However, none of the contractors submitting bids were eligible according to the requirements listed in the ordinance.
A portion of the project amount ($508,000.00) is budgeted for in 2023 within account 510-4058-511-73-01 (IC022, $2,160,000.00 Water Main Replacement). A remainder of the project amount ($564,530.00) is budgeted for in 2023 within account 280-1852-512-81-23 (B037, $1,085,000.00 LTCP sewer separation).
IMPACT STATEMENT:
Traffic will be detoured to adjacent blocks, but the increase in traffic on the adjacent neighboring blocks will be temporary and negligible. Water and sanitary service interruptions will be kept to a minimum during construction of this project.
RECOMMENDATIONS:
I request the proposed resolution awarding the contract to Gerardi Sewer and Water Co. in the amount of one million seventy two thousand five hundred thirty Dollars and zero Cents ($1,072,530.00) be adopted.
cc: Infrastructure & Technology Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution to award the 5th St and Bevier Pl Sewer Separation and Avon St Water Main Replacement project located in Ward 2 to Gerardi Sewer and Water Co. in the bid amount of one million seventy two thousand five hundred thirty Dollars and zero Cents ($1,072,530.00).
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, new storm sewer is desired to remove stormwater from the combined sewer system in several locations near 5th Street and Bevier Place; and
WHEREAS, water main replacement has been deemed necessary on Avon Street between 4th Street and 5th Street to improve water quality and system capacity; and
WHEREAS, the proposed improvements have been publicly advertised and bid in conformance with City procedures; and
WHEREAS, ten conforming bids were received and read aloud on August 30, 2023 with Gerardi Sewer and Water Co. the lowest responsible bid in the amount of $1,072,530.00; and
WHEREAS, a portion of the project ($508,000.00) is budgeted for in 2023 within account 510-4058-511-73-01 (IC022, $2,160,000.00 Water Main Replacement); and
WHEREAS, a portion of the project ($564,530.00) is budgeted for in 2023 within account 280-1852-512-81-23 (B037, $1,085,000.00 LTCP sewer separation).
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: that the Director of Purchasing is hereby authorized to execute a contract with Gerardi Sewer and Water Co. in the bid amount of one million seventy two thousand five hundred thirty Dollars and zero Cents ($1,072,530.00).