cover
TO: Mayor John Laesch and City Council
FROM: Tim Weidner, P.E., Engineering Coordinator
DATE: December 11, 2025
SUBJECT:
A Resolution authorizing the execution of a Phase 2 Design Engineering Supplement with Crawford, Murphy, & Tilly, Inc. in the not to exceed amount of $239,431.00 and the appropriation the same amount of REBUILD Illinois Bond Funds for the Sullivan Road Reconstruction Project.
PURPOSE:
This is a Resolution to approve the above referenced Engineering Services Supplement and to appropriate REBUILD Illinois Bond Funds by Illinois Department of Transportation (IDOT) Resolution.
BACKGROUND:
The City applied for federal funding in the March 2022 Kane-Kendall Council of Mayors (KKCOM) Call for Projects and secured funding for 9 different projects, with 5 additional projects placed in the contingency program. This project was initially placed on the Contingency List, but has since received STP funding. City staff has also applied for and secured STP-Shared Fund funding for this project.
The project will reconstruct Sullivan Rd from a 2-lane to a 3-lane section from Edgelawn Dr to Golden Oaks Pkwy, including modernizing the signal and adding turn lanes at Randall Rd. The funding ratio for this project is 80/20 (80% federal / 20% local) for Construction and Construction Engineering, up to a maximum amount of $6,160,000 of federal funding. More information including exhibits can be found at the project website: https://www.aurora.il.us/Government-and-Engagement/Current-City-Projects/Sullivan-Road-From-Edgelawn-Drive-To-Randall-Road.
Phase 1 design approval has been received. The Phase 2 plans are 99% complete and the Initial Final Plans, Specifications, and Estimates (PS&E) have been submitted several times. The project has been delayed due to right-of-way processing. The project is now targeting an April 2026 letting, but will likely slip further due to right-of-way.
DISCUSSION:
During design engineering, Crawford, Murphy, & Tilly, Inc. (CMT) and their consultants completed several work items not identified in the original Phase 2 agreement and requested by IDOT. Of particular note items have been added relating to changes around the parking at Kingdom City Church, stormwater detention, additional traffic control & staging requirements, right-of-way issues, and an increased number of final submittals due to the right-of-way delays. The right-of-way issues include IDOT not approving the original scope of using waiver valuations for some parcels, new ownership at various parcels, and additional level of effort needed to complete the negotiations.
The original consultant selection followed the Request for Qualifications process and is not subject to the local preference policy. The funding source, REBUILD Illinois Bond Funds, is not subject to the local preference policy.
IDOT requires a Resolution to appropriate the REBUILD Illinois Bond Funds prior to their expenditure for approved projects. The Resolution for Improvement - BLR 09110 (Exhibit ‘B’) appropriating REBUILD Illinois Bond Funds in the amount of $239,431.00 is attached, which covers the supplement.
The REBUILD Illinois Bond Fund is a grant program using proceeds from general obligation (transportation, series A) bonds authorized in the REBUILD Illinois capital program to provide Local Agencies with the funds for transportation improvement projects. The City has received $13,042,322.82 in total over a 3 year period. The funds can only be used on bridge and major highway projects that provide an average useful life of greater than or equal to 13 years. The projects that the City is using this money on have all been established.
Funding for this project is available in Account 202-4060-431.79-99 (GB052, Sullivan Road - Edgelawn Dr to Golden Oaks) in 2025 and 2026.
IMPACT STATEMENT:
Sullivan Rd will be fully closed for several months during construction and a detour will be posted. Access will be maintained for all local businesses and residents throughout construction. Traffic will be intermittently reduced to one lane with flaggers for the remainder of construction.
RECOMMENDATIONS:
Please forward this to Finance Committee for approval.
cc: Finance Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
title
A Resolution authorizing the execution of a Phase 2 Design Engineering Supplement with Crawford, Murphy, & Tilly, Inc. in the not to exceed amount of $239,431.00 and the appropriation the same amount of REBUILD Illinois Bond Funds for the Sullivan Road Reconstruction Project.
body
WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, the City seeks to improve Sullivan Road from Edgelawn Drive to Golden Oaks Parkway; and
WHEREAS, the City published a Qualifications Based Selection (QBS) for Phase 1 Engineering services on April 1, 2021, with an option to utilize the same firm for Phase 2 Engineering. Nineteen (19) firms submitted their qualifications and experiences; and
WHEREAS, there is a need for an engineering supplement with Crawford, Murphy, & Tilly, Inc., 550 N Commons Dr, Suite 116, Aurora, IL, 60504, to complete the Phase 2 Engineering services for a total cost not to exceed $239,431.00, a copy of which agreement is attached hereto and incorporated herein as Exhibit 'A', and
WHEREAS, there is a need to appropriate REBUILD Illinois Bond Funds for this agreement for Section 21-00344-00-WR in the amount of $239,431.00, a copy of which resolution is attached hereto and incorporated herein as Exhibit 'B', and
WHEREAS, the 2025 and 2026 City Budget provides money for this item in Account 202-4060-431.79-99 (GB052, Sullivan Road - Edgelawn Dr to Golden Oaks) with any additional funds to be budgeted in future years, if needed)
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: that the Engineering Supplement with Crawford, Murph, & Tilly, Inc. attached to this Resolution as Exhibit 'A' in the not to exceed amount of two hundred thirty nine thousand four hundred thirty one dollars ($239,431.00) shall be and hereby is approved; and further
BE IT RESOLVED, that two hundred thirty nine thousand four hundred thirty one dollars ($239,431.00) of available REBUILD Illinois Bond Funds, Motor Fuel Tax Section Number 21-00344-00-WR shall be and hereby is appropriated for the purposes set forth in this resolution; and further
BE IT RESOLVED, that the Director of Purchasing and the Clerk respectively, shall be and hereby are directed to execute all the aforementioned documents on behalf of the City and any other documents required to carry the purposes of this resolution into execution, including, but not limited to the document entitled “Resolution for Improvement Under the Illinois Highway Code, Form (BLR 09110)” attached to this Resolution as Exhibit 'B'.