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TO: Mayor John Laesch
FROM: Kurt Muth, P.E., Engineering Coordinator
DATE: August 25, 2025
SUBJECT:
A resolution authorizing the Director of Purchasing to execute a contract for the access improvements at 1110 Aurora Avenue with Martam Construction, Inc. in the amount of $253,330.00.
PURPOSE:
To award the construction of an improved access drive for the city owned property at 1110 Aurora Avenue through parcel 15-15-127-006 which was acquired earlier this year.
BACKGROUND:
On 4/8/25, the City Council approved the purchase of parcel 15-15-127-006, which is adjacent to the city owned property at 1110 Aurora Avenue (R25-107). The parcel was purchased to allow for the construction of a new access drive to the existing city facility, which is maintained by the Water Production Division. This project has been budgeted for many years to allow for improved access to the site, as the existing entrance out to Aurora Avenue (IL Route 25) is steep and cannot be maneuvered safely by larger maintenance and delivery vehicles. The improvements will include a new sliding gate with card access for Water Production employees.
DISCUSSION:
Bids were opened on August 13, 2025. The lowest responsible bid was submitted by Martam Construction, Inc. in the amount of $253,330.00 which can be seen in the attached Exhibit A - Bid Tabulation was 3% below the Engineer's Estimate. Martam Construction has successfully completed similar projects in the City of Aurora. The project plans and bid document can be found as Exhibits B and C respectively. Martam's bid is also attached as Exhibit D. The majority of the funds are available for Driveway Access of Aurora Water Treatment Plant ($253,330.00) in account 510-4058-511.71-01 ($400,000.00 approved 2025 budget, I043). There were eight companies following this bid within OpenGov and four plan rooms. Local preference does apply to this bid, however no local contractor submitted.
IMPACT STATEMENT:
Construction is expected to begin in September and be completed by end of November. Traffic will not be impacted during active construction as majority of the work will be on city property outside of the public R.O.W..
RECOMMENDATIONS:
I request the proposed resolution be adopted.
cc: Infrastructure & Technology Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution authorizing the Director of Purchasing to execute a contract for the access improvements at 1110 Aurora Avenue with Martam Construction, Inc. in the amount of $253,330.00.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, it is necessary and desirable to construct an improved access drive to the city owned parcel at 1110 Aurora Avene; and
WHEREAS, bids were received and publicly opened and read on August 13, 2025 with a bid tabulation attached hereto and incorporated as Exhibit 'B'; and
WHEREAS, Martam Construction, Inc., 1200 Gasket Drive, Elgin, IL 60120 was the lowest responsible bidder in the amount of Two Hundred and Fifty-Three Thousand, Three Hundred Thirty-Three Dollars ($253,330.00); and
WHEREAS, the 2025 City Budget provides funds for the project in accounts 510-4058-511.71-01 ($400,000.00, I043).
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: that the Director of Purchasing is hereby authorized to execute a contract for the access improvements at 1110 Aurora Avenue with Martam Construction, Inc. in the amount of $253,330.00.