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TO: Mayor Thomas J. Weisner
FROM: Daniel Anderson, Superintendent of Parks & Recreation
DATE: March 2, 2015
SUBJECT:
Resolution accepting the lowest qualified bid from Service Sanitation, Inc. for rental and service of portable toilets for the City of Aurora.
PURPOSE:
To obtain City Council approval of requested resolution.
BACKGROUND:
The portable toilet contract expires in April of 2015. The Park's Division has worked closely with the Community Services Department to make sure that the City's needs are met in the new contract to cover portable toilets for the city owned park properties, golf courses, special events and other locations as needed.
DISCUSSION:
Five bidders responded to the invitation to bid. Service Sanitation of Gary, Indiana and also located in Aurora, Illinois was the lowest qualified bid. Their bid is lower than what we are paying on our current contract. Service Sanitation has the current contract and has fulfilled their obligations well. The 2015 Budget provides monies in accounts 101-4440-451.39-30 and 101-4441-451.39-30 for the various Park locations, accounts 550-4442-451.39-30 and 550-4443-451.39-30 for both Golf Courses, account 215-1302-419.50-50 for Community Services, various individual accounts for Special Events, account 101-1370-440.50-91 for Youth Services and account 101-4460-431.39-30 for Street Maintenance.
IMPACT STATEMENT:
By not approving this contract the City of Aurora will pay much more for their portable toilet rentals and services. Since the City began bidding for these services in 2009 the City has realized a savings of over 50% compared to pre-bid prices and expenditures.
RECOMMENDATIONS:
That the City Council adopts the resolution accepting the recommended lowest qualified bidder, Service Sanitation, Inc. for the rental of portable toilets.
cc: Alderman O'Connor, Chairman
Alderman Mervine
Alderman Bohman
Alderman Peters, Alternate
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution Accepting the bid from Service Sanitation of Gary, Indiana and also located in Aurora, Illinois for Portable Toilet Rental/Service for various City of Aurora Divisions.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, the City's portable toilet contract expires in April of 2015; and
WHEREAS, the City requested bids for various Park and Golf Course locations, Community Services/Hesed House, Street Maintenance, and other divisions as required, for 12 months with the possibility of two, twelve month extensions based upon mutual agreement between the selected bidder and the City; and
WHEREAS, five bidders responded to the invitation to bid, Service Sanitation of Gary, Indiana and also located in Aurora, Illinois, was the lowest qualified bidder and is being recommended for this contract; and
WHEREAS, The 2015 Budget provides monies in accounts 101-4440-451.39-30 and 101-4441-451.39-30 for the various Park locations, accounts 550-4442-451.39-30 and 550-4443-451.39-30 for both Golf Courses, account 215-1302-419.50-50 for Community Services, various individual accounts for Special Events, account 101-1370-440.50-91 for Youth Services and account 101-4460-431.39-30 for Street Maintenance.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: does hereby approve to accept the bid from Service Sanitation of Gary, Indiana and also located in Aurora, Illinois for portable toilet rental/service needed for various City Divisions and does hereby further authorize its Purchasing Director to issue the necessary orders to implement of same.