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TO: Mayor Richard C. Irvin
FROM: Ian Wade, Capital Projects Manager
DATE: March 27, 2023
SUBJECT:
A resolution authorizing the Director of Purchasing to increase the Purchase Order for RC Wegman Construction Company, 750 Morton Avenue, Aurora, IL, 60506 in the amount of $17,714,867.00 for fourteen individually bid construction trade packages as part of the Public Works Combined Maintenance Facility Project.
PURPOSE:
To obtain approval to increase the construction Purchase Order for the Public Works Combined Maintenance Facility Project at an initial total value of $17,714,867.00 for fourteen individually bid construction trade packages.
BACKGROUND:
On September 27, 2022, City staff utilized a Qualifications-Based Selection to award RC Wegman Construction Company a contract to provide Construction Manager "as Constructor" (CMc) services for the new Public Works Combined Maintenance Facility via R22-276.
Following the completion of the Structural and Architectural design of the main building, RC Wegman published the first bid package (BP1). BP1 included structural steel and precast concrete in the amount of $8,274,777 and was awarded on December 13, 2022 via R22-366.
The second bid package (BP2), which is the subject of this Resolution, included fifteen additional, separate trade packages. The timing and scope of BP2 was based on the current construction schedule and material lead times. These trades, combined with BP1, make up ~95% of the main building with only select interior components which will not be required until 2024 remaining for inclusion in BP3 to be published later this year.
BP2 also includes pricing for the respective components on the recently proposed 2,700 square foot Brine Building, which will be located onsite near the salt storage dome.
DISCUSSION:
Requests for bid on each of the trade packages included in BP2 were published by RC Wegman and a total of 74 eligible bids were received for fourteen trade packages on February 15, 2023 (see attached bid tabulation). The lone bid received for the fifteenth trade package (repair bay cranes) did not meet the City's procurement requirements, was therefore rejected, and will be rebid as part of BP3. The City's Local Bidder Ordinance applied to these bid packages but was not a factor in any of the selections.
Based on the attached High Low Bid Summary and updated cost estimate (known as Guaranteed Maximum Price or GMP) provided on March 20, 2023, the total for these fourteen trade packages ($17,714,867) was considerably less than the low end of the estimated cost range of $21,984,440 to $25,704,629.
The total amount of this award ($17,714,867) includes the subtotal for these fourteen trade packages ($16,480,097), plus an allowance of $311,350 for precast concrete at the brine building (the brine building was not included in the BP1 precast scope), an allowance of $79,855 for canopies on the building (originally intended for inclusion in BP3 but now required as part of BP2 to accommodate precast fabrication), and a 5% construction contingency. A detailed summary showing all voluntary alternates accepted by the various trades, the included budgetary allowances, and the final Schedule of Values for BP2 are included as Exhibits to the attached contract "Amendment No. 1.2".
It should be noted that this cost does not include Wegman's Construction Management fees, which will be invoiced separately to the City and paid using the previously approved purchase order for Construction Management services.
Funding will be provided from accounts 510-4063-511.72-01 and 354-4411-417.72-01, which have respective remaining 2023 budgets of $1,457,616.90 and $4,153,421.45,(C114) respectively. Budget amendments will be submitted as necessary to make money allocated in these accounts for this project in 2024 available in 2023.
IMPACT STATEMENT:
The new facility will improve the working conditions and performance of the various City maintenance divisions to be relocated there. It will also streamline city vehicle fueling (including police), salting, and mulch operations, all of which will improve resident safety and convenience. Further, a central fleet and equipment housing facility such as this will result in saved time (and thereby cost) inherent to traveling back and forth between multiple facilities throughout the City.
RECOMMENDATIONS:
I request the proposed resolution be adopted.
cc: Infrastructure & Technology Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution authorizing the Director of Purchasing to open a Purchase Order for RC Wegman Construction Company, 750 Morton Avenue, Aurora, IL, 60506 in the initial total amount of $17,714,867.00 for fourteen individually bid construction trade packages as part of the Public Works Combined Maintenance Facility Project.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, RC Wegman Construction Company, 750 Morton Avenue, Aurora, IL, 60506 was selected to provide Construction Management as Constructor (CMc) services for the City's Public Works Combined Maintenance Facility Project; and
WHEREAS, Wegman published requests for bid and received 74 eligible bids for fourteen individual construction trade packages; and
WHEREAS, the lowest qualified bidders were determined for each trade package as shown on the attached Bid Tabulation in the combined final subtotal amount of $16,480,097.00; and
WHEREAS, the total value of this award ($17,714,867.00) includes the subtotal of the fourteen low bids received plus budget allowances and contingencies; and
WHEREAS, funds will be provided from accounts 510-4063-511.72-01 and 354-4411-417.72-01, which have respective remaining 2023 budgets of $1,457,616.90 and $4,153,421.45,(C114) respectively;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: the Director of Purchasing is authorized to issue a Purchase Order for RC Wegman Construction Company, 750 Morton Avenue, Aurora, IL, 60506 in the initial total amount of $17,714,867.00 for fourteen individually bid construction trade packages as part of the Public Works Combined Maintenance Facility Project