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TO: Mayor Richard C. Irvin
FROM: Ian Wade, Capital Projects Manager
DATE: November 18, 2019
SUBJECT:
A resolution authorizing the Director of Purchasing to enter into an agreement with Electrical Resource Management, 401 S. Carlton Avenue, Wheaton, IL 60187 in the amount of $82,280 for the purchase of lighting materials for various locations downtown.
PURPOSE:
To obtain approval to authorize the Director of Purchasing to enter into an agreement with Electrical Resource Management, 401 S. Carlton Avenue, Wheaton, IL 60187 in the amount of $82,280 for the purchase of lighting materials for various locations downtown.
BACKGROUND:
The City needs to purchase and install lighting bollards as well as conventional street light standards and luminaires as part of a handful of streetscape projects, improvements, and upgrades being completed over the next few months at various locations throughout downtown.
The City has requested pricing to supply these materials, which will then be installed by the City's Electrical Division.
DISCUSSION:
Based on the estimated cost for the quantity of materials to be purchased, a request for sealed bids was published and the lone response from Electrical Resource Management was read aloud on October 16, 2019. The pricing submitted by Electrical Resource Management aligns with City staff's expectations and is therefore recommended for award.
This bid was subject to Local Preference but was not an impact on the decision as only one bid was received.
This agreement will be funded using account 231-4020-418.65-07, which has the entirety of its 2019 budget of $90,000 remaining. Due to favorable bid prices, it is likely that the City will increase the amount of fixtures ordered, up to a total amount not to exceed the 2019 budget of $90,000.
IMPACT STATEMENT:
The installation of these new or upgraded lighting materials will enhance the aesthetics and safety of the downtown area.
RECOMMENDATIONS:
I request the proposed resolution be adopted
cc: Infrastructure and Technology Committee
Alderman Juany Garza, Chairperson
Alderman William “Bill” Donnell, Vice Chairperson
Alderman Sherman Jenkins
Alderman Judd Lofchie
Alderman Theodoros “Ted” Mesiacos
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution authorizing the Director of Purchasing to enter into an agreement with Electrical Resource Management, 401 S. Carlton Avenue, Wheaton, IL 60187 in the amount of $82,280 for the purchase of lighting materials for various locations downtown.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, the project was advertised publicly and later opened and read aloud at 2:00 p.m. on October 16, 2019; and
WHEREAS, one bid for Downtown Lighting Materials was received; and
WHEREAS, Electrical Resource Management, 401 S. Carlton Avenue, Wheaton, IL 60187 was the low bidder in the amount of $82,280 (Exhibit A); and
WHEREAS, funding will be provided from account # 231-4020-418.65-07, which has a 2019 budget of $90,000; and
WHEREAS, due to favorable unit prices the City may elect to obtain additional fixtures in excess of $82,280, but less than the $90,000 budgeted for these items in 2019; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: authorizing the Director of Purchasing to enter into an agreement with Electrical Resource Management, 401 S. Carlton Avenue, Wheaton, IL 60187 in the amount of $82,280 for the purchase of lighting materials for various locations downtown