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TO: Mayor Richard Irvin
FROM: Michael Pegues, CIO
Jeff Anderson, Deputy CIO
Keith Wouk, Network Manager
DATE: August 26, 2024
SUBJECT:
Resolution requesting approval of an addendum to an existing Network Infrastructure Managed Services contract from Scientel Solutions LLC., 2021 N Eola Rd, Aurora, IL 60502.
PURPOSE:
At the time of the award of R21-136, the City was maintaining two physically distinct computer networks with two distinct firewall infrastructures and configurations and the decision was made to exclude firewalls from the award until the new, unified network topology was fully defined. Now that the new network is complete, this resolution will bring firewall maintenance into the existing contract.
BACKGROUND:
The Scientel agreement approved in R21-136 also includes network design, planning, procurement, monitoring and installation of devices which is not included in the former Cisco agreement. This agreement was approved as a three year term with optional two 1-year extensions upon mutual consent. The optional first year was offered and accepted in March 2024.
At the time of the approval of R21-136 it was unknown how many firewalls would remain on the newly designed unified network. Now that the networks have been merged and migration to Fortinet devices has been completed amending the contract approved in R21-136 to ensure firewall devices are covered along with all other network devices is cost-effective.
A network firewall is a security system that controls the incoming and outgoing network traffic based on predetermined security rules. It acts as a barrier between a trusted internal network and an untrusted external network, like the internet. By filtering traffic, it helps prevent unauthorized access and potential threats from reaching your network while allowing legitimate communication to pass through. Firewalls can also be configured to protect against various types of cyber threats and attacks.
DISCUSSION:
After a competitive bidding process, City IT staff selected Scientel Solutions the Network Infrastructure Managed Services partner. Scientel’s Solution offered an efficient, cost-effective, and risk-reducing approach for the City.
Scientel’s global headquarters based locally in Aurora, IL is home to a 24x7x365 Network Operations Center (NOC) with a world-class dispatch process. Scientel has integrated all City networking equipment into Scientel’s 24x7 NOC for monitoring to ensure that all networking equipment is operating effectively
As defined in the Illinois Prevailing Wage Act, a Certified Transcript of Payroll will be provided to the City for all applicable work completed within this program.
Based on the last year of the true up submitted in 2023 (R24-009) the cost was to be $901,250 annually, the proposed amendment will add annual fees of $109,833.20 to the existing contract for a new annual total of $1,011,083.20.
Funds are available in Account Number # 101-1280-419.38-26 to pay for this purchase.
IMPACT STATEMENT:
As part of the City of Aurora Technology Strategic Plan or “IT Roadmap”, the Information Technology Department is seeking to evaluate and improve efficiencies throughout the organization. This purchase is aligned with the Strategic Plan.
RECOMMENDATIONS:
Request approval to adopt the proposed resolution.
cc: Infrastructure & Technology Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
title
A Resolution requesting approval of an addendum to an existing Network Infrastructure Managed Services contract from Scientel Solutions LLC., 2021 N Eola Rd, Aurora, IL 60502.
body
WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, the City of Aurora's Network Infrastructure is managed by the IT Department and Scientel through a network managed service provider agreement; and
WHEREAS, City IT staff wishes to reduce risk and costs while maintaining a high-performing City-wide network; and
WHEREAS, Resolution R21-136 awarded Network Infrastructure Managed Services to Scientel Solutions LLC; and
WHEREAS, Scientel has performed admirably during the contract; and
WHEREAS, the software purchases on the City's behalf to manage the network and network devices will increase the Year 4 cost to $1,011,083.20 which billed quarterly; and
WHEREAS, funds are available in Account Number # 101-1280-419.38-26 to pay for this increase of $109,833.20 annually.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: the Director of Purchasing is hereby authorized to issue purchase orders for services described in this resolution and as more fully set forth in the contract attached hereto.