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TO: Mayor Richard C. Irvin
FROM: Ian Wade, Capital Projects Manager
DATE: January 9, 2023
SUBJECT:
Resolution to adopt unit prices submitted by Utility Dynamics Corporation, 23 Commerce Drive, Oswego, IL 60543 for 2023 Electrical Services.
PURPOSE:
To obtain approval to adopt unit prices submitted by Utility Dynamics Corporation, 23 Commerce Drive, Oswego, IL 60543 for 2023 Electrical Services
BACKGROUND:
The City recently published an Invitation to Bid (ITB) for annual pricing of Services required to support the City's Electrical Division. The intent of this is to freeze commonly fluctuating unit prices. The previous pricing expired on December 31, 2022 and this year’s invitation will establish unit prices for 2023 (with options to renew in 2024 and 2025) for services required to support the Electrical Division during routine and ongoing maintenance of City infrastructure.
The ITB for 2023 Electrical Services was advertised in the newspaper and sent directly to several contractors. Two responses were received and as summarized on the attached Bid Tabulation, Utility Dynamics Corporation provided the lowest unit prices.
This bid was subject to Local Preference but it was not a factor as neither respondent was local.
DISCUSSION:
Funding for Electrical Services is budgeted in Supplies-Repairs/Maintenance/Street Lighting accounts 340-4020-418.65-07, 235-4020-418.65-07, 236-4020-418.65-07, and may be supplemented with other accounts to be determined.
IMPACT STATEMENT:
This contract will allow our Electrical Division to respond to issues in a timely manner and return City-owned lighting and electrical infrastructure to a safe and operable condition.
RECOMMENDATIONS:
I request the proposed resolution to be adopted.
cc: Infrastructure & Technology Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution to adopt unit prices submitted by Utility Dynamics Corporation, 23 Commerce Drive, Oswego, IL 60543 for 2023 Electrical Services.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, an Invitation to Bid and establish unit prices for Electrical Services to support the City's Electrical Division was properly solicited with two responses; and
WHEREAS, Utility Dynamics Corporation provided the lowest unit prices; and
WHEREAS, the contract will be from the adoption of this Resolution through December 31, 2023 with optional 1 year extensions in 2024 and 2025 upon mutual consent between the contractor and City of Aurora, for which the Division and the Director of Purchasing shall have the authority to take any and all steps necessary to execute and implement the extensions stated in the contract without further approval required by City Council; and
WHEREAS, funding for 2023 Electrical Services is budgeted in accounts 340-4020-418.65-07, 235-4020-418.65-07, 236-4020-418.65-07, and may be supplemented with accounts to be determined; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: to adopt unit prices submitted by Utility Dynamics Corporation, 23 Commerce Drive, Oswego, IL 60543 for 2023 Electrical Services.