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TO: Mayor John Laesch
FROM: Ram Tyagi, Chief Information Officer
Jeff Anderson, Deputy Chief Information Officer
Erick Davis, IT Service Desk Manager
DATE: December 8, 2025
SUBJECT:
Requesting approval to purchase computer equipment from Insight Public Sector, Chandler, AZ, in an amount not to exceed $90,000.
PURPOSE:
This purchase will allow City IT staff to continue to provide replacement and new computers for City staff for the remainder of 2025.
BACKGROUND:
Resolution R24-228, approved by Council on July 9, 2024, authorized $350,000 for computer purchases. Resolution R24-389, approved on November 26, 2024, authorized a lease for Public Safety computers.
Together, these resolutions enabled IT staff to replace outdated computers in Public Safety and several departments in the City.
In prior years, City IT standardized on Dell computers for employee use and purchased them directly from Dell through the Midwestern Higher Education Compact (MHEC) Contract No. MHEC-04152022, which expired on June 30, 2025.
As employee needs have evolved, IT staff now require the flexibility to support devices from various manufacturers and platforms. Current needs include Dell computers, Apple computers and tablets, and Panasonic devices.
All computer equipment for City staff is procured through State or cooperative contracts, ensuring consistent pricing across vendors. To streamline purchasing under R24-228, IT staff worked with Purchasing to utilize Insight for the City’s technology needs. Insight can supply Apple, Dell, HP, Panasonic, and other devices through State or cooperative contracts. Purchases through Insight will use the OMNIA Partners, Public Sector (OMNIA) Contract No. 23-6692-03, which expires on April 30, 2026, and is attached to this resolution.
DISCUSSION:
With needs for multiple platforms and operating systems, City IT staff seeks to purchase from a single reseller that can provide needed devices.
The total request for this resolution is $90,000 which includes the following items:
- $50,000.00 for the initial 2025 purchase order from Insight
- $40,000.00 for additional city-wide computer purchases for the remainder of 2025.
Funds exist in account 101-1280-419.64-12 for these expenses.
IMPACT STATEMENT:
Roughly one-third of City staff computers must be replaced each year, in addition to any new devices required. Without these ongoing purchases, staff would be using computers that are out of warranty and beyond their useful life, which would ultimately increase costs to the City.
RECOMMENDATIONS:
Request the proposed resolution be adopted.
cc: Infrastructure & Technology Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution authorizing the purchase of computer equipment from Insight Public Sector, Inc., in an amount not to exceed $90,000.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, as part of its Technology Strategic Plan, the City is identifying and replacing its outdated and underperforming systems; and
WHEREAS, fully one-third of City computers need to be replaced annually; and
WHEREAS, purchases from Insight will be made through the OMNIA Partners, Public Sector (OMNIA) Contract number 23-6692-03 which expires on April 30, 2026; and
WHEREAS, funds are available in account 101-1280-419.64-12 for this purchase.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: that the purchase of computer equipment from Insight Public Sector, Inc., in a total amount not to exceed $90,000.00 shall be and hereby is authorized; and further
BE IT RESOLVED, that the Director of Purchasing shall be and hereby is authorized to issue such purchase orders are necessary to carry the purposes of this Resolution into execution, provided that nothing in this Resolution shall be construed as directing the Director of Purchasing to issue said purchase orders or execute any contract on behalf of the City that does not comply with the City's procurement policies and obligations.