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TO: Mayor Richard C. Irvin
FROM: Tim Weidner, P.E., Engineering Coordinator
DATE: February 13, 2020
SUBJECT:
A Resolution Authorizing the Director of Purchasing to Execute the Engineering Services Agreement Supplement #1 in the amount of $15,870.78 with HR Green, Inc., 420 N. Front Street, McHenry, Illinois 60050, for the Paramount Riverwalk Promenade Project Phase II Engineering.
PURPOSE:
This Resolution will authorize the Phase II Engineering Services Agreement Supplement #1 to finish the Bid Documents for repairs to the Riverwalk Promenade located next to the Paramount Theatre Buildings from Downer Place to Galena Boulevard.
BACKGROUND:
The Paramount Riverwalk Promenade is a concrete and brick walkway that overhangs the Fox River and connects sidewalks from Downer Place to Galena Boulevard. The walkway is supported by concrete encased steel cantilevered beams from the adjacent Paramount buildings. The original construction of the main structural components date back to 1915. Other additions and renovations to the Promenade were done in 1977 and 1994.
DISCUSSION:
In 2016, the city began a program to inspect Pedestrian (Ped) Bridges and the Paramount Promenade. The Promenade was determined to be in fair to poor condition with spalled and deteriorating concrete, exposed rebar and extensive deterioration to some structural elements. Due to the condition and load limits identified in the report, the city has posted that no motorized vehicles are allowed on the Promenade. This restriction has limited the city's ability to fully utilize the Promenade. In 2017, the city retained HR Green to complete an in-depth technical review of the Promenade and determine repair options to address deterioration, appearance, drainage and return the walkway to full use. In March 2019, the city approved an agreement with HR Green to prepare detailed plans and specifications in the amount of $52,801.28 (R19-071).
There were unknowns at the time of scoping the project that were unforeseen due to limited information available. There are 3 separate and distinct sections along the path that had to be engineered separately and details generated for each section. With the complexity of the project and additional analysis and conceptual design HR Green, Inc. did upfront, they will need a supplement to complete the project. The supplement also includes an additional field meeting and additional coordination with the Aurora Civic Center Authority (ACCA).
The majority of the promenade frontage is owned by the Paramount. City staff has discussed with ACCA staff the need to move this project forward. ACCA and the City of Aurora requested financial assistance for the project through a potential State Capital Bill. When the State Capital Bill was passed, the bill included $725,000.00 of funding for this project. City staff is currently working through an intergovernmental agreement with ACCA on this project.
The 2020 City Budget provides $400,000 for these services in account no. 340-4460-431.73-80, (Capital Improvements Fund), CIP # G016.
IMPACT STATEMENT:
No Impact at this time.
RECOMMENDATIONS:
Please forward this resolution to the Finance Committee for their review and recommendation for approval.
cc: Finance Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution Authorizing the Director of Purchasing to Execute the Engineering Services Agreement Supplement #1 in the amount of $15,870.78 with HR Green, Inc., 420 N. Front Street, McHenry, Illinois 60050, for the Paramount Riverwalk Promenade Project Phase II Engineering.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, it is necessary and desirable to make repairs to the Paramount Riverwalk from Downer Place to Galena Boulevard; and
WHEREAS, there is a need for an Engineering Agreement Supplement #1 with HR Green, Inc., 420 N. Front Street, McHenry, Illinois 60050 in an amount not to exceed $15,870.78, a copy of which agreement is attached hereto and incorporated herein as Exhibit 'A'; and
WHEREAS, the 2020 City Budget provides $400,000 for these services in account no. 340-4460-431.73-80, (Capital Improvements Fund), CIP # G016.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: that the Director of Purchasing is hereby authorized to execute the Engineering Agreement Supplement #1 with HR Green, Inc. as set forth in Exhibit 'A'; and
BE IT FURTHER RESOLVED that the Mayor is hereby authorized to execute any other related Agency Documents or Permit items that may be required for advancement and completion of said project.