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TO: Mayor Richard C. Irvin
FROM: Jason Bauer, Assistant Director of Public Works / Assistant City Engineer
DATE: November 8, 2023
SUBJECT:
A resolution authorizing the Director of Purchasing to enter into an agreement with Electric Conduit Construction in the amount of $399,388 for electrical improvements along Pinney Street in Ward 6.
PURPOSE:
Execution of this contract will allow for the city to remove the existing electrical conduits from the Pinney Street Deck, locating these facilities underground.
BACKGROUND:
There are seven buildings located in the block that is bordered by Pinney Street to the north, River Street to the west, West New York Street to the south and the Fox River to the east. Of these seven buildings, six of them have rear doorways that exit to a common deck. This deck is owned and maintained by the city. Based on recent inspections, the deck needs to be reconstructed and/or removed and replaced with a different means of providing access to the rear doorways, where required. The city has already had preliminary discussions with each of the property owners and none of them wish to have a shared deck moving forward. In fact, some don't want anything built, as they desire to have improved access to the basement doorways that are partially obstructed by the existing structure. In 2024, the City will work towards demolishing the deck and constructing new stairways to access the doors (where desired) and will develop agreements allowing the use of the underlying city property. As a part of that agreement, the owner will be responsible for the ongoing maintenance and any future replacement of the structure that is built for their access.
DISCUSSION:
The city advertised plans publicly for the electrical work in this location, with four bids received, opened and read aloud at 2:00 P.M. on Wednesday, November 8. Of those bids, the lowest bid was submitted by Electric Conduit Construction, in the amount of $399,388. This work was budgeted for this year and funds are available in account 354-4030-418-38-05 (A061).
IMPACT STATEMENT:
By removing the electrical equipment from the deck, the city will be able to contract for the removal of the shared deck and replace it with individual accommodations at each building. While there will be minimal impact to the public, there will be times when the adjacent properties will be without power when transferring to the new underground services. These disruptions will be coordinated with each owner to minimize any inconveniences.
RECOMMENDATIONS:
I request the proposed resolution be adopted.
cc: Infrastructure and Technology Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution authorizing the Director of Purchasing to enter into an agreement with Electric Conduit Construction in the amount of $399,388 for electrical improvements along Pinney Street in Ward 6.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, the existing deck along the back of the buildings on Pinney Street is owned and maintained by the city; and
WHEREAS, the deck is in poor condition and needs to be removed; and
WHEREAS, prior to removal of the deck, the existing electrical equipment needs to be removed from the deck and relocated underground; and
WHEREAS, the project was advertised publicly and four sealed bids were received, opened and read aloud at 2:00 P.M. on November 8, 2023 and
WHEREAS, the lowest was from Electric Conduit Construction, Elburn, IL in the amount of $399,388 and funding is available in account 354-4030-418.38-05 (A061); and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: the Director of Purchasing is authorized to enter into an agreement with Electric Conduit Construction in the amount of $399,388 for electrical improvements along Pinney Street in Ward 6.