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TO: Mayor Richard C. Irvin
FROM: John Hoffmann, P.E., Engineering Coordinator
DATE: September 21, 2020
SUBJECT:
A Resolution authorizing the Director of Purchasing to enter into a professional services agreement with Associated Technical Services LTD, Villa Park, IL for water main leak detection services in the amount of $244,760.64.
PURPOSE:
Leak detection programs are commonly instituted to pinpoint the locations of existing leaks in the system preventing those leaks from turning into larger breaks in the system resulting in more costly repairs of the system and unplanned loss of water to the users. The discovery and repair of leaks also reduces unaccounted water loss from the City's water system.
BACKGROUND:
An RFQ was advertised on January 27, 2020 using QBS guidelines and was opened on February 12, 2020. A review team of three individuals analyzed the six submittals and selected Associated Technical Services, LTD. (ATS) as the highest ranking consultant. The City has used ATS in the past and has been satisfied with the services they provided. The contract will be for three years, at the end of that period the entire City will have been surveyed.
DISCUSSION:
The leak detection analysis of the City's water system is critical to the maintenance of the system and to ensure that the proper level of service provided to the City's residents. The project will be funded by account 510-4063-511-38-47. The attached Exhibit "A" shows the top three proposals for these services that were received and that Associated Technical Services, LTD was the highest ranked consultant. The fees for 2020, 2021, & 2022 are estimated at $54,852.38, $94,950.85, & $94,957.41, respectively. The budget for each year includes the survey of roughly 240 miles, or 1/3 of the City's water distribution system, as well as unit prices as needed to locate leaks and for visits to help identify leak locations when potable water surfaces and the source is unknown. If required, budget transfers up to $10,000 per year will be processed to account for additional on-call leak detection services as needed.
Local preference does not apply to qualified based selections.
IMPACT STATEMENT:
The only impact to the public will be minor traffic delays associated with lane closures if valves in the pavement need to be inspected.
RECOMMENDATIONS:
I request the proposed resolution be adopted.
cc: Infrastructure and Technology Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution authorizing the Director of Purchasing to enter into a professional services agreement with Associated Technical Services LTD, Villa Park, IL for water main leak detection services in the amount of $244,760.64.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, the water main leak detection services are critical to the maintenance of the system and services provided to the City's residents; and
WHEREAS, the attached Exhibit "A" shows the top three proposals for these services that were received and that Associated Technical Services, LTD was the highest ranked consultant; and
WHEREAS, the 2020, 2021 and 2022 are estimated at $54,852.38, $94,950.85, & $94,957.41, respectively; and
WHEREAS, $45,000 of the required funds for 2020 will come from account 510-4063-511-38-47, and the remainder will be funded by account 510-4058-511-73-02.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: the Director of Purchasing is hereby authorized to enter into a professional services agreement with Associated Technical Services LTD, for water main leak detection services in the amount of $244,760.64.