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TO: Mayor Richard C. Irvin
FROM: Kurt Muth, P.E., Engineering Coordinator
DATE: June 8, 2020
SUBJECT:
A resolution to award the Rotary Park & Lot F Parking and Sanitary Sewer Improvements located in Ward 2 to H. Linden & Sons Sewer and Water, Inc., 722 E. South St., Unit D, Plano, IL 60545 in the bid amount of three hundred thirteen thousand, one hundred sixty dollars and zero cents ($313,160.00).
PURPOSE:
To realign the Fox Metro Water Reclamation District 36" Sanitary Interceptor under Rotary Park, install a new sanitary sewer to replace an insufficient sanitary sewer, and to make parking lot improvements to Lot F.
BACKGROUND:
This project will address three issues prior to the necessary pedestrian bridge replacement project to be completed later in 2020. The Fox Metro Water Reclamation District has previously expressed an interest to re-align their 36" interceptor under Rotary Park to eliminate 2 ninety degree bends that hydraulically restrict flow in the interceptor and limit its capacity. The City and Fox Metro will utilize the current intergovernmental agreement for the investigation and repair of combined and separated sewers to seek reimbursement for these improvements.
The sanitary services for the properties at 28, 30, 32 & 36 N. Broadway Avenue currently drain west to a 6" sanitary sewer in the alley that drains north to a sanitary sewer on E. New York Street. This sewer should be 8" and was constructed flat which has led to basement back-ups. As a result, a new 8" sanitary sewer draining south to the re-aligned interceptor is proposed to prevent future basement back-ups.
The final element of this project is the addition of parking in the alley to service neighboring redevelopment. This will be accomplished by shrinking the concrete island along the west edge of the alley to allow for 7 parallel parking, the addition of 5 angled parking stalls on the east side of Rotary Park and the addition of a dumpster pad.
Some of these improvements need to be completed prior to the replacement of the pedestrian bridge project due to their proximity.
DISCUSSION:
Four bids were received, opened, and read aloud on May 27, 2020. The bid tabulation can be seen in the attached Exhibit C. The lowest responsible bid in the amount of $313,160.00 was submitted by H. Linden & Sons Sewer and Water, Inc. The Fox Metro improvements ($118,625) will be reimbursed using an existing IGA. A notice to proceed from Fox Metro is attached as Exhibit E. The City of Aurora sanitary sewer improvements ($100,615.00) will be funded with account 510-4063-511-73-14 (IB018) which has a 2020 budget amount of $4,750,000.00. The site improvements ($93,920.00) for this project were budgeted in the CIP at $105,000 and the account 231-4430-418-73-99 (C125) has a total 2020 budget amount of $150,000.00. Also included as Exhibits B & D are the advertisement for bid and H. Linden & Sons Sewer and Water, Inc.'s submitted bid.
This project was subject to the Local Preference Ordinance, however no local contractors submitted.
IMPACT STATEMENT:
The alley east of Lot F north of the Fast Print driveway will be closed to traffic during construction. A portion of the parking lot will also be close. Minimal lane closures on E. New York Street will be required to disconnect the existing sanitary sewer.
RECOMMENDATIONS:
I request the proposed resolution awarding the contract to H. Linden & Sons Sewer and Water, Inc. in the amount of three hundred thirteen thousand, one hundred sixty dollars and zero cents ($313,160.00) be adopted.
cc: Infrastructure & Technology Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
title
A Resolution to Award the contract for the Rotary Park & Lot F Parking and Sanitary Sewer Improvements to H. Linden & Sons Sewer and Water, Inc., 722 E. South St., Unit D, Plano, IL 60545 in the amount of three hundred thirteen thousand, one hundred sixty dollars and zero cents ($313,160.00).
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, the sanitary sewer and parking lot improvements are desired to be completed this summer prior to start of the pedestrian bridge project;
WHEREAS, H. Linden & Sons Sewer and Water, Inc. submitted the lowest responsible bid out of 4 bids received, opened and read aloud on May 27, 2020;
WHEREAS, The Fox Metro improvements ($118,625) will be reimbursed using an existing IGA. The sanitary sewer improvements ($100,615.00) will be funded with account 510-4063-511-73-14 (IB018) which has a 2020 budget amount of $4,750,000.00. The site improvements ($93,920.00) for this project were budgeted in the CIP at $105,000 and the account 231-4430-418-73-99 (C125) has a total 2020 budget amount of $150,000.00.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: that the Director of Purchasing is hereby authorized to execute a contract with H. Linden & Sons Sewer and Water, Inc., 722 E. South St., Unit D, Plano, IL 60545 in the amount of three hundred thirteen thousand, one hundred sixty dollars and zero cents ($313,160.00).