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TO: Mayor Richard C. Irvin
FROM: Mike Nelson, Community Events Manager
DATE: April 6, 2022
SUBJECT:
A resolution to award the rental of crowd control barricades for parades to United Rent-A-Fence, Addison, Illinois.
PURPOSE:
To obtain City Council authorization to accept the bid from United Rent-A-Fence, 1500 W. Fullerton, Addison, IL to provide crowd control barricades for parades.
BACKGROUND:
Security measures necessitate the use of crowd control barricades for all parades. In 2018, United Rent-A-Fence was used for a pilot program to see how the process would work and to determine if we would continue the practice in 2019 and beyond. As promised, if determined we would continue the security barricades, a formal bid process would be completed. United Rent-A-Fence was last awarded the bid in 2019.
DISCUSSION:
The bid was published March 8, 2022 in the Aurora Beacon News, DemandStar and the City's website along with emails sent directly to various vendors currently in our system. On March 23, 2022 the bids were opened and read publicly, and United Rent-A-Fence was the only bid received.
The total estimated costs for barricades on currently planned events will not exceed $51,636.00. Any additional parades/barricades required will be charged at the $1.75/per linear foot in 2022, $1.85/per linear foot in 2023 and $1.95/per linear foot in 2024.
Barricades for private parades will be charged back to the organizer. This is budgeted in 2022 as a pass through for the private parades from account numbers in the amount of $24,000 for both 101-1026-347.20-20 (revenue) and 101-1026-450.39-50 (expense).
The funds are budgeted for City parades in 101-1026-450.53-21 ($28,500), 101-1026-450.53-01 ($99,000) and 101-1026-450.53-07 ($17,500).
The Local Preference Ordinance does apply to this bid but did not impact the result.
IMPACT STATEMENT:
Accepting the bid from United Rent-A-Fence will continue to provide another level of safety and security for those who participate and attend parades in the city of Aurora.
RECOMMENDATIONS:
I recommend a resolution to award the rental of crowd control barricades to the bidder, United Rent-A-Fence of Addison, IL be approved.
cc: Public Health, Safety and Transportation Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution to award the rental of crowd control barricades for parades to United Rent-A-Fence, Addison, IL.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, the City of Aurora requires crowd control barricades at parades for safety and security; and
WHEREAS, the City of Aurora requested bids for barricades for a one-year contract with the possibility of two one-year extensions based upon mutual agreement between the City of Aurora and the selected bidder; and
WHEREAS, United Rent-A-Fence was the only bid received and read aloud on Wednesday, March 23rd; and
WHEREAS, the 2022 budget provides funds in accounts 101-1026-450.39-50 ($24,000), 101-1026-450.53-21 ($28,500), 101-1026-450.53-01 ($99,000) and 101-1026-450.53-07 ($17,500).
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: The City of Aurora does herby approve to accept the bid from United Rent-A-Fence of Addison, Illinois for the rental of crowd control barricades and does herby further authorize its Director of Purchasing to issue the necessary orders to implement this action.