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TO: Mayor Richard C. Irvin
FROM: Kurt Muth, P.E., Engineering Coordinator
DATE: November 12, 2020
SUBJECT:
A Resolution allowing the Director of Purchasing to approve Change Order 1 for $100,000 to the Contract of $802,630.00 with Geneva Construction Co., P.O. Box 998, Aurora, IL 60507-0998 for the 2020 Citywide Pavement Patching for Water and Sewer Maintenance Project.
PURPOSE:
In order to make modifications to an existing contract, City Council approval is required. Approval of Change Order 1 (attached as Exhibit A) will modify the existing Contract with Geneva Construction Co., to account for additional hardscape surface restoration resulting from dig repairs to underground infrastructure.
BACKGROUND:
This project was bid publicly, with an advertisement in the Aurora Beacon News on February 16, 2020. The lowest responsible bid was from Geneva Construction Co. of Aurora, IL in the amount of $802,630.00. A copy of the original bid is attached as Exhibit B. The lowest bid came in approximately 5% below the engineer's estimate. The quantities of required hardscape restoration are estimated at the beginning of each year based on historical quantities. The changed order requested is $100,000.00 which is approximately 13% more than the original contract amount.
DISCUSSION:
This Citywide project will benefit the entire community, as it is the only contract that will be in place to repair the roadways that are damaged throughout the year due to utility repairs. This work is budgeted for on an annual basis. The original contract had a maximum value of $802,630.00 and had funds budgeted in 2020 within Account Number 510-4063-511-38-38 ($664,750.00) and $68,940 each from Account Number 510-4063-511-73-14 (Sanitary Sewer Evaluation and Repair, IB018, 2020 Budget amount of $4,750,000) and Account Number 510-4058-511-73-02 (Water Main Evaluation, Repair and Replacement, IC076, 2020 Budget amount of $5,700,000). The change order requested would be split evenly with $50,000.00 coming out of both the sanitary sewer evaluation and water main accounts listed above.
IMPACT STATEMENT:
If the change order is not approved, hardscape restoration of patches, curb & gutter or sidewalk will remain unrestored until spring of 2021. Roadway patches if not patched properly will then need to be temporarily patched, monitored and addressed as necessary throughout the winter leading to additional costs and nuisances.
RECOMMENDATIONS:
I recommend approval of the attached resolution.
cc: Finance Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution allowing the Director of Purchasing to approve Change Order 1 for $100,000.00 to the Contract of $802,630.00 with Geneva Construction Co., P.O. Box 998, Aurora, IL 60507-0998 for the 2020 Citywide Pavement Patching for Water and Sewer Maintenance Project.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, the project was original bid and approved by City Council in April 2020; and
WHEREAS, the quantities of required hardscape restoration are estimated at the beginning of each year based on historical quantities; and
WHEREAS, if roadway patches are not restored properly they will need to be temporarily restored, monitored and touched up throughout the winter;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: that the Director of Purchasing is hereby allowed to approve Change Order 1 for $100,000.00 to the Contract for $802,630.00 with Geneva Construction Co. for the 2020 Citywide Pavement Patching for Water and Sewer Maintenance Project.