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TO: Mayor Richard C. Irvin
FROM: Jason Bauer, Assistant Director of Public Works/Assistant City Engineer
DATE: July 18, 2023
SUBJECT:
A resolution authorizing the Director of Purchasing to execute a contract with Tatisco, Inc., Yorkville, IL in the amount of $71,000 for the installation of two new jumbotron mounts at RiverEdge Park in Ward 1.
PURPOSE:
The 2023 budget includes various upgrades and modifications to RiverEdge Park, a premiere outdoor music and event venue located on IL Route 25 in Ward 1. One of the budgeted items for the park this year is to install two new structural steel mounts for new jumbotrons located on the left and right sides of the stage at RiverEdge Park.
BACKGROUND:
RiverEdge Park, which is owned by the City of Aurora and managed by the Aurora Civic Center Authority (ACCA) is home to numerous events throughout the year. To ensure that it continues to be a premiere destination for performers and other events, the City has continually been working with ACCA to identify and implement upgrades and improvements to the park. One of the identified improvements is to replace the existing jumbotrons at the park, and install two new jumbotrons. At these new locations, the existing stage structure will need to be modified in order to mount the screens. The purchase of these new jumbotrons is underway, with final council approval anticipated for the City Council meeting on 8/8. The approval of this contract will allow for the fabrication to commence for the structural modifications at the stage to facilitate the installation while the new screens are fabricated.
DISCUSSION:
This purchase will enhance the experience for the patrons that attend RiverEdge Park each year. Funds for this $71,000 purchase are included in account 354-4440-451-73-43 (A062). The project was advertised publicly with bids due at 10:00 a.m. July 19, 2023, with no bids received. In conformance with the City's procurement procedures, a quote was requested directly from this vendor. ACCA had previously bid this project, with this vendor providing the low bid both times, which is why this vendor was contacted directly. This vendor has previously completed numerous successful projects with the city. The recommended award amount includes the quoted price along with a contingency of $10,000 to account for any issues discovered upon commencement of construction.
IMPACT STATEMENT:
The installation will be scheduled to minimize impact to the events at the park.
RECOMMENDATIONS:
I request the proposed resolution be adopted.
cc: Infrastructure and Technology Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
title
A Resolution authorizing the Director of Purchasing to execute a contract with Tatisco, Inc., Yorkville, IL in the amount of $71,000.00 for the installation of two new jumbotron mounts at RiverEdge Park in Ward 1.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, starting in 2023, the City will be working with ACCA to implement various improvements to the park; and
WHEREAS, the planned improvements include the purchase and installation of new and replacement video monitors, some of which will require structural modifications to the stage in order to be mounted; this contract allows for those modifications; and
WHEREAS, the City advertised the project with a scheduled bid opening on July 19, 2023 at 10:00 a.m. and no bids were received. In conformance with City procurement procedures, a quote was requested directly from Tatisco, Inc., as they had previously been the low bidder the two times this project was publicly bid by ACCA. The recommended award amount is $71,000 which reflects the award of the quote received plus a contingency amount of $10,000 should additional modifications to the existing stage structure be identified once construction commences; and
WHEREAS, funding for this project is budgeted in account 354-4440-451.73-43; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: the Director of Purchasing is authorized to execute a contract with Tatisco, Inc., Yorkville, IL in the amount of $71,000 to install the two new jumbotron mounts at RiverEdge Park in Ward 1.