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TO: Mayor Thomas J. Weisner
FROM: Christopher E. Lirot, P.E.
DATE: August 28, 2014
SUBJECT:
A Resolution to Award the City Hall Vault Filling Project to Copenhaver Construction
PURPOSE:
This Resolution will award the construction contract to fill the existing vault under the sidewalk in front of city hall.
BACKGROUND:
The sidewalk on Downer Place between the front of city hall and back of curb is a structural sidewalk that spans the area adjacent to the building's basement. This area is referred to as a vault and has been a maintenance problem including the infiltration of water into the basement and deteriorating vault walls. The city has been relocating and removing utilities out of the vault area and into the basement in anticipation of filling the vault.
DISCUSSION:
This project will seal the vault walls, fill the void area and remove and replace the sidewalk. In addition, an 18" storm sewer will be installed within the proposed filled vault. The new sewer will run from the east end of city hall's sidewalk west to the river and provide a much needed outfall for the existing and future storm sewers. This project was advertised for bids and proposals were publicly opened on August 27, 2014. 2 bids were received and the lowest responsible bid was submitted by Copenhaver Construction in the amount of $87,557.00 which is 18% above the Engineer's Estimate of $74,158. After consideration of the unique type of work, we recommend awarding the contract to Copenhaver for the unit prices submitted for an amount not to exceed $95,000 to allow for change orders that may be authorized by the Engineer. The 2014 City Budget provides $66,000 for this item in account no. 231-1830-465-38.18. A budget transfer will be completed to fully fund the project.
IMPACT STATEMENT:
Work is scheduled to be completed this October. During construction, pedestrians will be directed to use the east entrance of city hall.
RECOMMENDATIONS:
I request the proposed resolution be adopted.
cc: Alderman O'Connor, Chairman
Alderman Mervine
Alderman Bohman
Alderman Peters, Alternate
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution to Award the Contract for the City Hall Vault Filling Project to Copenhaver Construction, 75 Koppie Drive, Gilberts, IL 60136 in the amount of $95,000.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, it is necessary and desirable to fill the vault and replace the sidewalk at city hall; and
WHEREAS, bids were received and publicly opened and read on August 27, 2014 with bid tabulation attached hereto and incorporated as Exhibit 'A'; and
WHEREAS, Copenhaver Construction, 75 Koppie Drive, Gilberts, IL 60136 was the lowest responsible bidder in the amount of $87,557.00; and
WHEREAS, it may be necessary to authorize change orders that could increase the final cost to $95,000.00; and
WHEREAS, the 2014 City Budget provides $66,000 for this item in account no. 231-1830-465-38.18 and a budget transfer will be completed to fully fund the project.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: that the Director of Purchasing is authorized to execute a contract with Copenhaver Construction for the unit prices shown within the bid as set forth in Exhibit 'A' for a total contract amount not to exceed $95,000.00.
PASSED AND APPROVED on ______________.
AYES ____ NAYS ____ NOT VOTING ____ ABSENT ____
____________________________ __________________________
Alderman Bohman, Ward 1 Alderman Garza, Ward 2
____________________________ __________________________
Alderman Mesiacos, Ward 3 Alderman Donnell, Ward 4
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Alderman Peters, Ward 5 Alderman Saville, Ward 6
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Alderman Hart-Burns, Ward 7 Alderman Mervine, Ward 8
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Alderman Bugg, Ward 9 Alderman Johnson, Ward 10
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Alderman Irvin, At Large Alderman O'Connor, At Large
ATTEST:
____________________________ __________________________
City Clerk Mayor
Exhibit 'A' - Bid Tab