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TO: Mayor Richard C. Irvin
FROM: Keith Cross, Aurora Police Chief
Jacquline Hobday, Director of Emergency Communications 911
Mike Pegues, Chief Information Officer
Timm Kopacz, Project Manager
DATE: March 14, 2024
SUBJECT:
A Resolution authorizing change orders for the remodeling of the City of Aurora Public Safety Answering Point (PSAP) for an amount of $85,012.48.
PURPOSE:
Resolution R22-206 authorized remodeling to Public Safety Answering Point (PSAP) and Backup Communications Center (BCC) to address longstanding issues with furniture, sound quality in the room as well as lighting for a cost of $1,339,547.45, which included a 3% contingency or $40,186.42.
This resolution authorizes changes necessary to complete the renovations of the PSAP and BCC.
BACKGROUND:
The PSAP and BCC renovations were nearly completed, and a ribbon cutting was held on February 8, 2024. This resolution addresses outstanding final changes required to complete the work.
DISCUSSION:
Additional costs for the PSAP and BCC are listed below:
Furniture -- $49,862.76
These cost increases were due to the increases experienced from the time of the original quote 2021 until the current time.
Cabling -- $35,149.72
These costs were incurred to pull additional cables needed for the large screen displays and card access controls for the new supervisor office
A budget amendment is required to be submitted to pay for these change orders into account 211-3537-421.61-41 ($49,862.76) and 211-3537-421.38-99 ($35,149.72) (C142).
IMPACT STATEMENT:
The completion of this project will replace equipment in the PSAP and BCC is over 12 years old and is in poor condition. With the addition of additional equipment as well as the video wall, the PSAP and BCC will meet the needs of the City for many years.
RECOMMENDATIONS:
That the proposed resolution be adopted.
cc: Finance Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution authorizing change orders for the remodeling of the City of Aurora Public Safety Answering Point (PSAP) for an amount of $85,012.48.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, the City of Aurora Police Department operates primary and back up 911 emergency call centers, and;
WHEREAS, these call centers have not seen significant upgrades since 2010, and;
WHEREAS, these call centers are unable to effectively support current technologies, and;
WHEREAS, these change orders will complete the remodeling efforts for these two centers; and
WHEREAS, the city approved this remodeling project with resolution R22-206.
WHEREAS, A budget amendment is required to be submitted to pay for these change orders into accounts 211-3537-421.61-41 ($49,862.76) and 211-3537-421.38-99 ($35,149.72) (C142).
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: that the Director of Purchasing is hereby authorized to purchase equipment needed to complete the remodeling of the Public Safety Answering Point and Backup Call Center in the amount of $85,012.48.