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TO: Mayor Richard C. Irvin
FROM: Shanita Thompson, MIS Director
DATE: 08/10/2017
SUBJECT:
Resolution to approve a Professional Service contract with Robert Half for technology staff augmentation for the Information Technology Division.
PURPOSE:
Due to the diverse and high level of workload faced by the IT Division, contracted support is often required to evaluate staff prior to permanent employment. This agreement allows for contracted services for "specialized" skill sets, and to mitigate our risks of having a sole source staffing company.
BACKGROUND:
Previously, we used only one staffing company to provide any staff shortages we may have had with recent retirements, etc. When the staffing company failed to provide proper staffing, it left IT in a critical and shorthanded state. Using a secondary company also ensures that top candidates are being sought.
DISCUSSION:
Approval of this professional services agreement will benefit the City through increased efficiencies and cost savings. Robert Half also provides support agreements that are lower than the past agency, Merrimac, Inc. This is also a cost savings for the city. Having multiple agencies prevent one company controlling what service is provided in critical time of needs. It also prevents doubling the costs in the event of an emergency, like we had in past events.
Robert Half is a local company and has been used in the past by the City of Aurora.
Funding for the contract comes from unfilled MIS positions. Therefore, a budget transfer was submitted between MIS accounts 101-1232-419.10-01 and 101-1232-419.32-20 for the open positions that are required.
IMPACT STATEMENT:
Approval of this request is important. The help desk is understaffed, the City is embarking on a number of new initiatives that will rely heavily on the assistance of help desk staff to enable staff across the organization to continue to provide public services.
RECOMMENDATIONS:
It is recommended that the approval of a secondary staffing company be approved to prevent being in the situation we were in with only having one staffing company. .
cc: Alderman O’Connor, Chairman
Alderman Mesiacos
Alderman Bugg
Alderman Mervine, Alternate
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution to approve a Professional Service contract with Robert Half for technology staff augmentation for the Information Technology Division.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, the City of Aurora IT Division is in need of several positions for support, as well as periodic short-term project based staff augmentation, and;
WHEREAS, Robert Half, a company that has been used in the past by the City of Aurora, has submitted a quote for a higher level support staff member, and
WHEREAS, this is an expense that is covered with money available in the Information Technology Division account 101-1232-419.32-20 that is available from unfilled positions.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: does authorize a Professional Services contract with Robert Half for technology staff augmentation for the Information Technology (IT) Division and does hereby further authorize its Director of Purchasing to issue the necessary orders to implement purchase of same.