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TO: Mayor Richard C. Irvin
FROM: Derrick Winston, Director of Public Facilities
Giovanni Santana, Superintendent of Parks and Recreation
Jeff Anderson, Deputy Chief Information Officer
DATE: April 15, 2024
SUBJECT:
A Resolution authorizing the Director of Purchasing to purchase CCTV devices from Scientel Solutions LLC., 2021 N Eola Rd, Aurora, IL 60502 for $15,247.38.
PURPOSE:
This resolution is requesting that CCTV devices be installed at the Phillips Park Maintenance Building located at 903 Ray Moses Drive.
BACKGROUND:
Installation of CCTV devices at the Phillips Park Maintenance Building was approved as part of the City's 2024 budget.
DISCUSSION:
The Phillips Park Maintenance Building is easily accessible from Ray Moses Drive. To increase safety in the park and to act as the source of truth for incident and liability resolution as well as deter threats and be less susceptible to theft, crime, or vandalism, city staff in conjunction with APD recommend CCTV devices be installed at this location.
After a competitive bidding process, Scientel Solutions, LLC., ("Scientel") was awarded a three-year contract with a three-year option to manage and upgrade all City-owned CCTV cameras via Council resolution R21-135. This has provided Scientel with extensive knowledge of the City’s CCTV network. Pricing for improvements is based upon the agreements in R21-135.
This deployment will continue to be managed by Scientel with oversight by the IT Department.
As has been done in previous years, City staff will bring larger deployments and projects to Council individually for approval. Examples of this are the deployments at River Edge Park and 1226 Grand Boulevard.
Funds are available in account 101-1280-419.38-26 for this purchase.
IMPACT STATEMENT:
This replacement was needed to ensure the Parks Maintenance Facility is properly monitored and protected in case of issue.
RECOMMENDATIONS:
Request the proposed ratification be approved.
cc: Information & Technology Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
title
A Resolution authorizing the Director of Purchasing to purchase CCTV devices from Scientel Solutions LLC., 2021 N Eola Rd, Aurora, IL 60502 for $15,247.38.
body
WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, to increase safety in Phillips Park and to act as the source of truth for incident and liability resolution as well as deter threats and be less susceptible to theft, crime, or vandalism, city staff in conjunction with APD recommend CCTV devices be installed at this location; and
WHEREAS, purchase of a new video management server will be made under the City's Preventive Maintenance & Support of City-wide security/CCTV cameras that was approved by Resolution R21-135; and
WHEREAS, funds are available in account 101-1280-419.38-26 for this purpose.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: the Director of Purchasing is hereby authorized to CCTV devices from Scientel Solutions LLC., 2021 N Eola Rd, Aurora, IL 60502 for $15,247.38.