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TO: Mayor Richard C. Irvin
FROM: Ian Wade, Capital Projects Manager
DATE: April 8, 2024
SUBJECT:
A resolution authorizing the Director of Purchasing to enter into an agreement with M/M Peters Construction, Inc., in the amount of $884,445.76 to infill vaults located under the sidewalk along Broadway from Benton Street to New York Street.
PURPOSE:
To obtain approval to authorize the Director of Purchasing to enter into an agreement with M/M Peters Construction, Inc., 178 S Western Avenue, Aurora, IL, 60506, to infill approximately thirty-four vaults located under the sidewalk along Broadway from Benton Street to New York Street
BACKGROUND:
As part of the upcoming Broadway Streetscape/Reconstruction project, the City is looking to infill all remaining under-sidewalk utility vaults along the three blocks of Broadway from Benton to New York. This process includes constructing masonry confinement walls, installing proper waterproofing, and infilling with cementitious flowable fill (known as Controlled Low-Strength Material, or CLSM).
DISCUSSION:
The City solicited bids from contractors to infill approximately thirty-four vaults. Of the five bids received, M/M Peters Construction, Inc. was found to be the lowest responsible bidder in the amount of $884,445.76, which includes a base bid of $864,445.76 and a $20,000 bid alternate to install soil cell systems to facilitate tree planting at several vault locations.
The city's Local Preference ordinance did apply, but did not impact the decision since M/M Peters Construction, Inc. was the lowest, responsible bidder.
This agreement will be part of the approved 2024 CIP A055 and will be paid using account 340-1830-465.73-76, which has a current balance of $6,019,750.02.
IMPACT STATEMENT:
Failure to infill these vaults would delay completion of the Broadway Streetscape/Reconstruction project
RECOMMENDATIONS:
I request the proposed resolution be adopted.
cc: Infrastructure and Technology Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution authorizing the Director of Purchasing to enter into an agreement with M/M Peters Construction, Inc., in the amount of $884,445.76 to infill vaults located under the sidewalk along Broadway from Benton Street to New York Street.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, five bids were received for masonry wall construction and infill of all remaining under-sidewalk vaults along Broadway from Benton Street to New York Street; and
WHEREAS, M/M Peters Construction, Inc., 178 S Western Avenue, Aurora, IL, 60506, was the low bidder in the amount of $884,445.76; and
WHEREAS, funding will be provided from account 340-1830-465.73-76 (CIP A055).
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: The Director of Purchasing is authorized to enter into an agreement with M/M Peters Construction, Inc. in the amount of $884,445.76 to infill vaults located under the sidewalk along Broadway from Benton Street to New York Street.