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TO: Mayor John Laesch
FROM: Adrian Perez, Superintendent of Street Maintenance
DATE: June 18, 2025
SUBJECT:
A resolution for the acceptance of bid pricing from various contractors for Mowing Landscape Maintenance for several City Departments. authorizing the Director of Purchasing to cancel existing contracts with Property First (Hazel Crest, IL) from the Citywide Mowing Bid-25-013 lists A,B,C,E-2, F, I, and J and award to vendors Groundworks Land Design (Plainfield, IL), Beary Landscaping (Lockport, IL), and Apex Landscaping (Hawthorne, IL).
PURPOSE:
To proceed to the next bidders under bid 25-013 and enter a contract agreement with Groundworks Land Design (Plainfield, IL), Beary Landscaping (Lockport, IL), and Apex Landscaping (Hawthorne, IL) for city-wide mowing on city owned rights-of-way and city owned property.
BACKGROUND:
The City solicited bids from contractors under bid 25-013 for city-wide mowing of rights-of-way and city owned property. Property First Landscaping (Hazel Crest, IL) was awarded the majority of the bid lists (R25-110), however failed to conduct work required under the bid requirements. Following this failed attempt to begin work, staff worked with Law and has determined to move on from one of the three vendors chosen. The Purchasing Division contacted the next lowest, responsible vendors for each list, Groundworks (Plainfield, IL), Beary Landscaping (Lockport, IL), and Apex Landscaping (Hawthorne, IL), to confirm they were still interested and they were able to take on the locations.
DISCUSSION:
The upcoming selection of three mowing contractors - Groundworks Land Design, Beary Landscaping, and Apex Landscaping play a critical component of our city’s ongoing commitment to maintaining clean, safe, and aesthetically pleasing public spaces. These contractors will play a vital role in the efficient upkeep of city owned rights-of-way, roadways, public facilities, and other municipal properties that contribute to the overall quality of life for our residents. As a result, the updated and ongoing scopes of work for the remaining contractors are estimated at $485,571 for lists A,B,C,E-2,F,I, and J which are managed by Public Works, Property Standards, and Fleet & Facilities.
The various departments who will be utilizing the Mowing Landscape Maintenance services of these contractors have appropriated monies for these expenditures in the following accounts: 101-4060-431-36-15, 101-1827-424-36-14, 101-4010-417-36-15 and 510-4058-511-36-15. The total amount actually spent each year is weather dependent.
IMPACT STATEMENT:
Failure to award the next bidders would place each department in a financial loss, force unintentional operational changes, budget amendments, and loss of public services.
RECOMMENDATIONS:
I request the proposed resolution be adopted.
cc: Infrastructure & Technology Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution authorizing the Director of Purchasing to award contracts for the Citywide Mowing Bid 25-013 lists A,B,C,E-2, F, I, and J to vendors Groundworks Land Design (Plainfield, IL), Beary Landscaping (Lockport, IL), and Apex Landscaping (Hawthorne, IL).
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, the City authorized contracts for up to three contractors to start mowing services under Bid 25-013 for lists A,B,E-2,F,I, and J (R25-110); and
WHEREAS, one of the three contractors, Property First (Hazel Crest, IL) will be removed from lists A,B,C,E-2,F,I,and J due to an extensive workload and start time issues amongst various departments in Public Works, Property Standards, and Fleet and Facilities; and
WHEREAS, City Staff have worked together to confirm the next lowest, responsible contractors were able and willing to take on the additional mowing lists; and
WHEREAS, the award to Groundworks Land Design (Plainfield, IL), Beary Landscaping (Lockport, IL), and Apex Landscaping (Hawthorne, IL); and
WHEREAS, funds been appropriated monies for these expenditures in the following accounts: 101-4060-431-36-15, 101-1827-424-36-14, 101-4010-417-36-15 and 510-4058-511-36-15. The total amount actually spent each year is weather dependent.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: The Director of Purchasing is authorized to cancel existing contracts with Property First (Hazel Crest, IL) from the Citywide Mowing Bid-25-013 lists A,B,C,E-2, F, I, and J and award to vendors Groundworks Land Design (Plainfield, IL), Beary Landscaping (Lockport, IL), and Apex Landscaping (Hawthorne, IL).