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TO: Mayor Richard C. Irvin
FROM: Gio Santana, Superintendent of Parks & Recreation
DATE: 4/18/2024
SUBJECT:
A Resolution authorizing the acceptance of bid pricing from various contractors for landscape & mowing Maintenance for multiple park locations.
PURPOSE:
To obtain City Council approval to accept bids for a 1 year contract with optional two 1 year extensions upon mutual consent from contractors for various landscape maintenance for City owned properties under the care of Parks.
BACKGROUND:
There are a number of locations consisting of Legacy Parks, Mini Parks, open spaces and other city owned lots that the City is responsible for ongoing maintenance. This type of mowing & landscape maintenance has previously been provided by private contractors. In order to enhance the level of service from previous years, contracting outside services is necessary to augment City crews.
DISCUSSION:
The City solicited bids for "Parks Mowing & Landscape Maintenance" for City Legacy park locations (Bid 24-014) and "Citywide Mowing of Mini Parks & Open Spaces" (Bid 24-039) received bids from eight companies. After checking references and receiving favorable responses, the following contractors highlighted on the attached bid tabulation are being recommended.
Aplus AJ Landscaping Aurora, IL
Advanced Landscaping, West Chicago IL
Beary Landscaping, Lockport IL
Yellowstone Landscape, Plainfield IL
Funding for utilizing the Landscape Maintenance & mowing services of these contractors is appropriated to cover these expenditures in the following accounts: 101-4440-451-36-15, 101-4440-451-38-34. The total amount actually spent each year is weather dependent.
This bid was subject to the Local Preference Ordinance
IMPACT STATEMENT:
There should be no impact on any other departments.
RECOMMENDATIONS:
That the City Council approve the acceptance of bid pricing from various contractors for landscape & mowing Maintenance for multiple park locations for a 1 year contract with optional two additional 1 year extensions for various park locations.
cc: Infrastructure and Technology Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution authorizing the acceptance of bid pricing from various contractors for landscape & mowing Maintenance for multiple park locations for a One Year Contract with Two Optional One Year Extensions upon mutual consent.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, bids were advertised, received and opened publicly (Bid 24-014) for Park Mowing Landscape Maintenance, and (Bid 24-039) for Citywide mowing of mini parks & open spaces; and
WHEREAS, four of the eight contractors submitting proposals are being recommended, awards are being made to A+AJ Landscaping, Advanced Landscaping, Beary Landscaping, Yellowstone Landscape; and
WHEREAS, the funds to cover expenses of these services are appropriated in the following accounts: 101-4450-451-36-15, 101-4440-451-38-34.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: hereby accept the bids from.A+AJ Landscaping, Aurora IL, Adcanced Landsacping West Chicago IL, Beary Landscape Management Lockport, IL. And Yellowstone Landscape, Plainfield Il, and does hereby further authorize its Purchasing Director to issue the necessary orders to implement the same.