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TO: Mayor Thomas J. Weisner
FROM: Timothy Forbes, Superintendent of Streets
DATE: June 15, 2016
SUBJECT:
A Resolution Authorizing the Acceptance of Bid Pricing from Various Contractors for Supplemental Snow Removal Services and Snow and Ice Control Services for a two year contract with optional two additional one-year extensions for the Division of Street Maintenance.
PURPOSE:
To obtain City Council approval to accept the bids from various contractors for supplemental snow removal services and snow and ice control services for public roadways through the 2020 winter season.
BACKGROUND:
For more than two decades, the Street Division has contracted snow and ice control services and supplemental snow removal services. To maintain the high level of service of past years, contracting outside services for snow operations is necessary to augment City crews..
DISCUSSION:
The City has solicited requests for proposals for both "Supplemental Snow Removal Services"(RFP 16-27) to augment our snow plowing operations in residential areas during heavier snow storms and "Snow and Ice Control Services on Public Streets" (RFP 16-28) for contractors who will be assigned a snow route(s) and are required to respond in the same manner as City crews during snow and ice control operations. All of the contractors who submitted bids with the exception of Beverly Snow and Ice, Inc. have positive on-going working relationships with the City. References for Beverly Snow and Ice, Inc. have been contacted and responses received are favorable . As a result, we are recommending all of the contractors listed on the bid tabulation for Request for Proposals 16-27 and 16-28. Dollars have been appropriated for this expenditure in account 101-4460-431-36.01.
IMPACT STATEMENT:
Without the use of private contractors the clearing of snow and ice from public streets would be severely impacted and the timeliness of snow removal operations would be delayed.
RECOMMENDATIONS:
The City Council approve the acceptance of bids from various contractors for supplemental snow removal services and snow and ice control services for proposals 16-27 and 16-28 for a two year contract with optional two additional one-year extensions for the Division of Street Maintenance.
cc: Alderman O’Connor, Chairman
Alderman Mervine
Alderman Bohman
Alderman Mesiacos, Alternate
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
title
A Resolution Authorizing the Acceptance of Bid Pricing from Various Contractors for Supplemental Snow Removal Services and Snow and Ice Control Services for a two year contract with optional two additional one-year extensions for the Division of Street Maintenance.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, the current contract with various contractors for snow and ice control and supplemental snow removal services expired in Spring of 2016, and
WHEREAS, proposals for 16-27 and 16-28 were received and publically opened for a two year contract with two optional one-year extensions, and
WHEREAS, all contractors listed on the bid tabulation for Request for Proposals 16-27 and 16-28 are being recommended; and
WHEREAS, the 2016 Street Maintenance Division budget has appropriated the necessary funds for this expenditure in account 101-4460-431-36.01.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: Approve the proposals from various contractors for supplemental snow removal services and snow and ice control services for the Division of Street Maintenance and does further authorize the Director of Purchasing to issue the necessary orders to implement purchase of the same.