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TO: Mayor Robert J. O’Connor
FROM: Jason Bauer, P.E., Engineering Coordinator
DATE: March 20, 2017
SUBJECT:
A resolution to allow the Director of Procurement to execute a contract with Utility Dynamics Corporation, 23 Commerce Drive, Oswego, IL for the Lot E Lighting Improvements in the amount of $63,245.00. The project is located in City Lot E, one half block east of Broadway Avenue, between East New York Street and East Galena Boulevard in Ward 2; see Exhibit A for a location map.
PURPOSE:
To enter into an agreement with Utility Dynamics to provide for the completion of the improvements at this location, which include new streetlight foundations, installation of City furnished streetlights and flood lights, new conduit and wiring for future security cameras.
BACKGROUND:
The lighting and supporting infrastructure for the lighting in this parking is deteriorating. The existing foundations are in poor condition and the light poles are beginning to show signs of age. The City has reclaimed light fixtures from other locations within the City that are in good condition and can be utilized at this location. This project was advertised publicly on February 26th and opened at 2:00 p.m. on March 15th. Three bids were received, all conforming to the specifications. The low bid from Utility Dynamics was $63,245.00, which was 13.9 percent under the engineer's estimate. The tabulation of bids is attached as Exhibit B, the advertisement is included as Exhibit C and a copy of the bid submitted by Utility Dynamics is included as Exhibit D.
DISCUSSION:
This project will benefit the community by replacing outdated infrastructure and maintaining the current level of service to the residents, business owners, customers and commuters who utilize Lot E. The impacts to the users of the lot will be minimal, however some areas of the lot will be inaccessible during the improvements; the work will be staged to allow traffic flow at all times, with only a portion of the parking stalls blocked to ensure adequate parking is available. This project is accounted for in the 2017 budget, in account 520-4432-437-38-05.
IMPACT STATEMENT:
This project will have a minor impact to the public, with only a section of parking taken out of service on any given day throughout the duration of construction. In general, this parking lot is rarely at full capacity, therefore, this project will not be significantly disruptive.
RECOMMENDATIONS:
I request the proposed resolution be adopted.
cc: Alderman Garza, Chairman
Alderman Johnson
Alderman Mesiacos
Alderman Bohman, Alternate
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution Authorizing a Contract with Utility Dynamics Corporation for the Lot E Lighting Improvements, in the amount of $63,245.00.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, the condition of the lighting and supporting infrastructure in Lot E is deteriorating and is in need of replacement; and
WHEREAS, the improvements were publicly advertised and bid in conformance with City procedures; and
WHEREAS, three conforming bids were received and the lowest responsible bid was from Utility Dynamics Corporation, 23 Commerce Drive, Oswego, IL in the amount of $63,245.00, and
WHEREAS, the 2017 budget includes this project in account number 520-4432-437-38-05.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: the Director of Procurement is hereby authorized to execute a contract with Utility Dynamics, for the Lot E Lighting Improvements, in the amount of $63,245.00.