cover
TO: Mayor Richard C. Irvin
FROM: Shanita Thompson, Director IT Operations
Tim Shields, GIS Analyst
DATE: March 6, 2020
SUBJECT:
A resolution authorizing payment of the annual maintenance agreement with Environmental Systems Research Institute, Inc. (ESRI) of Redlands, California in the amount of $39,587.67, for the annual maintenance of Arc Geographic Information System.
PURPOSE:
Providing annual maintenance and support for the ArcGIS System. This is an annual maintenance cost.
BACKGROUND:
The City of Aurora has standardized on ESRI software for Geographical Information System (GIS) mapping. This software is utilized by GIS staff, as well as several departments throughout the organization. It also interfaces with and provides mapping information for the Sensus' water meter reading system, Development Services' land files and Trakit, Public Works JULIE tickets, and the City's 911 Computer Aided Dispatch (CAD) system.
DISCUSSION:
ESRI has submitted a quote in the amount of $39,587.67. This covers the cost of annual maintenance and support on our current ArcGIS System.
ESRI is the only authorized reseller on Arc Server and has been quoted from the Illinois State Contract #CMT0129630 valid through September 2020.
The funds will be paid from account number 101-1380-419.38-11 with a budgeted amount of $1,339,080.00.
IMPACT STATEMENT:
Not approving the annual maintenance and support runs the risk of the GIS environment becoming unstable.
RECOMMENDATIONS:
It is recommended to authorizing payment of the annual maintenance agreement with Environmental Systems Research Institute, Inc. (ESRI) of Redlands, California in the amount of $39,587.67, for the annual maintenance of Arc Geographic Information System.
cc: Finance Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
title
A Resolution authorizing the purchase of the maintenance agreement with Environmental Systems Research Institute, Inc. (ESRI) of Redlands, California in the amount of $39,587.67, for the annual maintenance of Arc Geographic Information System.
body
WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, the City of Aurora has standardized on ESRI software for Geographical Information System (GIS) mapping; and
WHEREAS, for the City's GIS system, TrackIT and Development Services software to be supported the ArcGIS annual maintenance is needed; and
WHEREAS, Environmental Systems Research Institute, Inc. (ESRI), Redlands, has submitted a quote in the amount of $39,587.67 for the annual maintenance; and
WHEREAS, ESRI sells direct to customers and does not allow other vendors to sell their software an dahs been quoted from the Illinois State contract # CMT0129630; and
WHEREAS, the funds will be paid from account number 101-1380-419.38-11 with a budgeted amount of $1,339,080.00
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: authorization the purchase with Environmental Systems Research Institute, Inc. (ESRI) of Redlands, California in the amount of $39,587.67, for the annual maintenance of the City's Arc Geographic Information System.