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TO: Mayor Thomas J. Weisner
FROM: Brian W. Caputo, Chief Financial Officer/City Treasurer
DATE: March 17, 2016
SUBJECT:
An Ordinance Amending the Annual Budget for the Fiscal Year Beginning January 1, 2016 and Ending December 31, 2016 (Amendment #1 for the 2016 Fiscal Year).
PURPOSE:
To obtain the City Council’s approval of a proposed amendment to the 2016 City Budget.
BACKGROUND:
Pursuant to 65 ILCS 5/8-2-9.1 through 9.10, the City of Aurora operates under the budget system of government finance. The City Council adopted the 2016 budget on December 8, 2015 through the passage of Ordinance No. O15-099.
While the city attempts to anticipate all potential expenditures for a fiscal year when that year’s budget is developed, circumstances occasionally arise that require expenditures that were not contemplated in the original financial plan. 65 ILCS 5/8-2-9.6 permits a municipality operating under the budget system to amend its annual budget by a two third’s vote of its governing body.
DISCUSSION:
The attached, proposed ordinance, including its Exhibit A, would provide for certain changes in the 2016 City Budget. Below is an explanation for each change. The item numbers discussed below correspond to the item numbers assigned to each change detailed in Exhibit A.
Items 1 and 10: Byrne Grant, Police Department, General Fund (Offsetting Revenues and Expenditures of $65,800). These items provide for revenues and expenditures associated with the 2015 Byrne Grant. Approximately $34,000 of the grant will be shared with the Kane County Sheriff Department and the City of Elgin. The remainder will be applied to water rescue equipment and training on new crash and crime reconstruction software for the Aurora Police Department.
Items 2 and 11: KARA Foundation Grant, Phillips Park Zoo Division, General Fund (Offsetting Revenues and Expenditures of $3,000). These items provide for revenues and expenditures associated with a grant provided by the KARA Foundation. The proceeds of the grant will be used to support the procurement of a barrier-free viewing window for the bald eagle exhibit at the zoo.
Items 3 and 12 through 18: HOME Program, HOME Program Fund (Offsetting Revenues and Expenditures of $984,800). These items adjust the budget for the actual annual HOME Program allocation to the city. At the time the 2016 budget was prepared, we did not have final allocation information. The amounts included in the original 2016 budget reflected only estimates of the allocation.
Items 4 through 5 and 19: Signage, Airport Fund (Net Expenditure of $22,800). These items adjust the budget for new signs for all runways and taxiways at the airport. Pavement markings will also be updated. Ninety-five percent of the project’s total cost will be paid by federal and state grants.
Items 6 through 9: Upgrade Confidential Secretary to Administrative Aide, Aldermen’s Office, General Fund (Expenditure of $11,744 for last nine months of 2016). These items provide for the upgrade of a confidential secretary’s position in the Aldermen’s Office to an administrative aide’s position. The upgrade is warranted based upon additional work responsibilities that have been assigned to the position.
If the proposed budget amendment is approved, total budgeted expenditures in the 2016 budget will increase from $410,032,931 to $411,554,275.
IMPACT STATEMENT:
Not applicable.
RECOMMENDATIONS:
That the City Council adopt the attached, proposed ordinance that would effect Amendment #1 to the 2016 City Budget.
cc: Alderman O’Connor, Chairman
Alderman Mervine
Alderman Bohman
Alderman Mesiacos, Alternate
CITY OF AURORA, ILLINOIS
ORDINANCE NO. _________
DATE OF PASSAGE ________________
title
An Ordinance Amending the Annual Budget for the Fiscal Year Beginning January 1, 2016 and Ending December 31, 2016 (Amendment #1 for the 2016 Fiscal Year).
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, the City Council approved Ordinance No. O99-96 on November 9, 1999 adopting the budget system of finance for the City in lieu of the appropriation system in accordance with 65 ILCS 5/8-2-9.1 et. seq. and Code Section 2-312(a); and
WHEREAS, the City Council approved Ordinance No. O15-099 on December 8, 2015 adopting an annual budget for the City of Aurora for the fiscal year beginning January 1, 2016 and ending December 31, 2016; and
WHEREAS, the City of Aurora deems that it is necessary to incur certain expenditures during its 2016 fiscal year that were unanticipated at the time the annual budget for 2016 was adopted but are necessary so as to ensure the protection of the public health, safety, morals, and welfare; and
WHEREAS, the City of Aurora, in an exercise of its home rule powers, desires to amend its annual budget for the fiscal year beginning January 1, 2016 and ending December 31, 2016 so as to provide for the incurrence of said expenditures that were unanticipated at the time the annual budget was adopted; and
WHEREAS, adequate monies are available in the City treasury to pay said unanticipated expenditures.
NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Aurora, Illinois, as follows:
SECTION 1: That the annual budget of the City of Aurora for the fiscal year beginning January 1, 2016 and ending December 31, 2016 is amended as shown in the attached Exhibit A.
SECTION 2: That this ordinance shall be in full force and effect, and shall be controlling upon its passage and approval.
SECTION 3: That all ordinances or parts of ordinances thereof in conflict herewith are hereby repealed to the extent of any such conflict.
SECTION 4: That any Section or provision of this ordinance that is construed to be invalid or void shall not affect the remaining Sections or provisions, which shall remain in full force and effect thereafter.
PRESENTED to the City Council of the City of Aurora, Illinois, this 5th day of April, 2016.
FILED for inspection this 5th day of April, 2016.
PASSED by the City Council of the City of Aurora, Illinois, this 12th day of April, 2016.
AYES _____ NAYS _____ ABSENT _____
APPROVED AND SIGNED by the Mayor of the City of Aurora, Illinois, this 12th day of April, 2016.
______________________________
Mayor
ATTEST:
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City Clerk