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TO: Mayor Mayor John Laesch
FROM: Steve Andras, P.E., Airport Manager
DATE: March 17, 2026
SUBJECT:
This request is to amend a Retainer Agreement for Engineering Services with Crawford, Murphy and Tilly, Inc. and also to approve a not-to-exceed Planning and Special Services Agreement in the amount of $400,400 for the Update Airport Layout Plan with Narrative Report (Airfield Geometry Study) Project ARR- 5273 with Crawford, Murphy and Tilly, Inc.
PURPOSE:
To obtain City Council approval for an amendment to a Retainer Agreement with Crawford, Murphy and Tilly, Inc. This resolution will also approve a not-to-exceed Planning and Special Services contract to support the decommissioning of runway 18/36 by performing an airfield geometry study and revising the current airport layout plan (ALP).
BACKGROUND:
In March of 2023 the City of Aurora City Council approved a retainer agreement under resolution R23-083 with Crawford, Murphy and Tilly, Inc. to provide services in conjunction with certain projects at the Aurora Airport (please see Amended Retainer Agreement attachment). This document shows the verbiage of the original agreement highlighted in yellow and the proposed amendment under item number 10 which more specifically includes an Airport Layout Plan Update and an Airfield Geometry Study under the heading of Airport Master Plan.
On February 19 of this year the airport received a program letter from Illinois Department of Transportation Division of Aeronautics, IDA (attached) informing us that monies for this project had been appropriated under the Airport Improvement Program (AIP). As such the City of Aurora's share for this project will be $10,010 or 2.5% of the total project cost.
As stated above, this project is associated with the decommissioning of the airport's north-south runway and is a priority of the FAA. Some construction work will be required to complete the decommissioning of this runway, but these projects will be brought before Council at a later date.
DISCUSSION:
A budget amendment has been initiated for this project and funds will be available under CIP D061 in account No. 504-4454-433.32-07.
IMPACT STATEMENT:
This project will have no negative impacts to the City of Aurora and will ultimately reduce the costs for maintaining the airfield.
RECOMMENDATIONS:
We respectfully request that you forward this matter to the Building, Zoning and Economic Development Committee for their review and favorable recommendation.
cc: Building, Zoning and Economic Development Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution amending a Retainer Agreement for Engineering Services with Crawford, Murphy and Tilly, Inc. and also approving a not-to-exceed Planning and Special Services Agreement in the amount of $400,400 for the Update Airport Layout Plan with Narrative Report (Airfield Geometry Study) Project ARR- 5273 with Crawford, Murphy and Tilly, Inc.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, the City of Aurora owns, operates and maintains the Aurora Municipal Airport; and
WHEREAS, the Aurora City Council approved resolution R23-083 authorizing the City of Aurora to execute a Retainer Agreement with Crawford, Murphy and Tilly, Inc for Engineering Services for the Aurora Municipal Airport; and
WHEREAS, the City of Aurora now desires to amend item number 10 of its Retainer Agreement with Crawford, Murphy and Tilly, Inc. to state "Update Airport Layout Plan with Narrative Report (Airfield Geometry Plan)"; and
WHEREAS, the City of Aurora wishes to enter a Not-to-Exceed Planning and Special Services Agreement in the amount of $400,400 for Updating the Airport Layout Plan with Narrative Report (Airfield Geometry Study) with Crawford, Murphy and Tilly, Inc., and
WHEREAS, project costs are shared between Federal, State and Local entities with the City of Aurora's share being $10,010 or 2.5% of the total project cost; and
WHEREAS, a budget amendment has been initiated, and funds will be directed into account No. 504-4454-433.32-07 under CIP D061.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: that the Mayor and City Clerk are hereby authorized to amend a Retainer Agreement for Engineering Services with Crawford, Murphy and Tilly, Inc. and also to enter a not-to-exceed Planning and Special Services Agreement in the amount of $400,400 for the Update Airport Layout Plan with Narrative Report (Airfield Geometry Study) Project ARR- 5273 with Crawford, Murphy and Tilly, Inc.