cover
TO: Mayor Richard C. Irvin
FROM: Jim Birchall, Interim Director of Neighborhood Standards
DATE: July 19, 2017
SUBJECT:
Resolution approving the upgrade to the Aurora Police Department Sound System by FH Paschen, S.N. Nielsen & Associates LLC, in an amount not to exceed $91,250.00.
PURPOSE:
To replace the existing system and speakers, as the space is used by the police department and outside agencies, including the community. The project is being completed through the Naperville Cooperative Job Order Contract Program and FH Paschen, S.N. Nielsen & Associates LLC.
BACKGROUND:
The current sound system was struck by lightning and the current number of speakers are insufficient. During an event we have been using a secondary sound system, which is very subpar. The project is an approved 2017 decision package.
DISCUSSION:
The new system will provide a reliable sound system in the Community Room located at the Aurora Police Department. FH Paschen, S.N. Nielsen & Associates LLC was contacted to provide the scope of work is as follows:
The sound system equipment will be replaced and secured on the wall, as well as new additional speakers in the front conference room drop ceiling. The proposal includes a new full range speaker system in the rear conference room, multi-zone amplifications, and saw cutting the existent floor to extend the electrical trench to the new permanent podium.
The project construction costs are $83,000.00
We recommend alternate number 1: new podiums $8,250.00.
Total project amount is $91,250.00.
This was a planned construction project, and a budget transfer has been submitted and the project will be expensed from the following accounts:
101-1716-417-38.01 = $54,500.00
255-3536-421-38.01 = $36,750.00
IMPACT STATEMENT:
The community room will be off line while the repairs are being made for approximately 2 weeks. We will be able to make additional accommodation for other groups at other locations during this time.
RECOMMENDATIONS:
I request the contract be awarded to FH Paschen, S.N. Nielsen & Associates LLC, located at 5515 N. East River Road Chicago, IL 60656, in the amount of $91,250.00.
cc: Alderman O’Connor, Chairman
Alderman Mesiacos
Alderman Bugg
Alderman Mervine, Alternate
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
title
A Resolution Resolution approving the upgrade to the Aurora Police Department Sound System by FH Paschen, S.N. Nielsen & Associates LLC, in an amount of $91,250.00.
body
WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, the police headquarters community room is a multi-use room and used by the public and outside departments; and:
WHEREAS, FH Paschen, S.N. Nielsen & Associates LLC provided a bid in the amount of $91,250.00 to replace the sound system at the community room, payment for such contract work shall occur from accounts: 101-1716-417-38.01 and 255-3536-421-38.01 and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: that a contract to replace the sound system at the police headquarters community room is hereby awarded to FH Paschen, S.N. Nielsen & Associates LLC located at 5515 N. East River Road, Chicago, IL in the not to exceed amount of $91,250.00 and the director of Purchasing is hereby authorized to execute said contract.