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TO: Mayor Richard C. Irvin
FROM: Kurt Muth, P.E., Engineering Coordinator
DATE: April 24, 2023
SUBJECT:
A resolution to award the Lincoln Ave and Center Ave Sewer Separation project located in Ward 4 to Stokes Excavating, Inc. in the bid amount of six hundred fifty-six thousand one hundred forty dollars and zero cents ($656,140.00).
PURPOSE:
To install new storm sewer removing stormwater from the combined sewer system at several locations near Lincoln Ave and Center Ave.
BACKGROUND:
The location of the sewer separation project is in Ward 4, along Lincoln Ave between 300 feet North of Center Ave to South Ave where an existing storm structure is installed from a previous sewer separation project. A location map is attached as Exhibit A to show the limits of the project. By tying in a new storm sewer line into the previously de-combined system, there will be a reduction in CSO, basement backups, and reduce the amount Fox Metro treats at the wastewater treatment plant. Lead water services encountered and disturbed during the construction process will be fully replaced up to the water meters. This project is part of the City's Long-Term Control Plan for the area. Closures will be kept to a minimum during construction with adequate notification to residents when access to their driveways may be temporarily disturbed.
DISCUSSION:
The proposed improvements have been publicly advertised and bid in conformance with City procedures. The advertisement for bid is attached as Exhibit B. Four bids were received, opened, and read aloud on April 12th, 2023. The lowest responsible bid in the amount of ($656,140.00) was submitted by Stokes Excavating, Inc., 903 Daisyfield Rd, Rockford, Illinois 61102. The low bidder, Stokes Excavating, Inc, has successfully completed similar projects for the City in the past. Included as Exhibits C & D are the bid tabulation and Stokes Excavating, Inc.'s submitted bid.
The lead service line replacements ($192,530.00) will be funded with account 510-4058-511-73-02 (IC080) which has a 2023 budget amount of $11,950,000.00. The sewer separation improvements ($463,610.00) will be funded with account 281-1856-512-73-09 (B031) which has a 2023 budget amount of $2,550,000.00.
This project was subject to the Local Preference Ordinance, however no local contractors submitted.
IMPACT STATEMENT:
There will be lane closures of Lincoln Ave during the duration of the project. Water shutdowns during the project will be planned and coordinated with the local businesses and residences to minimize any impact. Impacts to traffic and local residents will be kept to a minimum.
RECOMMENDATIONS:
I request the proposed resolution awarding the contract to Stokes Excavating, Inc. in the amount of six hundred fifty-six thousand one hundred forty dollars and zero cents ($656,140.00) be adopted
cc: Technology & Infrastructure Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
title
A Resolution to award the Lincoln Ave and Center Ave Sewer Separation project located in Ward 4 to Stokes Excavating, Inc. in the bid amount of six hundred fifty-six thousand one hundred forty dollars and zero cents ($656,140.00).
body
WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, de-combining the sewer systems is part of the ongoing Long-Term Control Plan of sewer separation in the area
WHEREAS, Stokes Excavating, Inc., submitted the lowest responsible bid out of 4 bids received, opened and read aloud on April 12th, 2023; and
WHEREAS, the lead service line replacements ($192,530.00) will be funded with account 510-4058-511-73-02 (IC080) which has a 2023 budget amount of $11,950,000.00;
WHEREAS, the sewer separation improvements ($463,610.00) will be funded with account 281-1856-512-73-09 (B031) which has a 2023 budget amount of $2,550,000.00
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: that the Director of Purchasing is hereby authorized to execute a contract with Stokes Excavating, Inc. in the amount of six hundred fifty-six thousand one hundred forty dollars and zero cents ($656,140.00).