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TO: Mayor Thomas J. Weisner
FROM: Clayton Muhammad, Director of Communications
DATE: May 20, 2016
SUBJECT:
A Resolution Ratifying Payment of $20,400.00 to Kelmscott Communications for the design, printing and distribution of the final edition of the 2015 Aurora Borealis newsletter for City of Aurora.
PURPOSE:
The invoiced amount of $20,400.00, which includes design and mailing services, is the final payment of the last in a 2015 newsletter series.
BACKGROUND:
Operating on a per issue basis until new bids and contracts were approved for the printing and mailing of the Aurora Borealis, the City of Aurora's Public Information Division secured the services of a local printers to produce the citywide newsletter during 2015. The price reflects separate design services and printing services. Future editions will be all inclusive. The final edition also promotes the Festival of Lights in Phillips Park to help raise funds for local non-profits in in Aurora. Additional copies of this issues were ordered for distribution at local events and businesses to maximum impact. Payment of the final edition would put us beyond the approval threshold of $25,000.
DISCUSSION:
The Community Relations and Public Information Division have funds to cover the total amount. The funds are allocated in account 101-1340-419-45.14.
IMPACT STATEMENT:
The City of Aurora Borealis is the citywide newsletter delivered to all residents and businesses in the City of Aurora. City services and events are promoted and pertinent information is included. The final edition also promotes the Festival of Lights to help raise funds for local non-profit organizations in the City of Aurora. Under the new guidelines, the contract for the Borealis will include design, printing and mailing distribution.
RECOMMENDATIONS:
If this resolution for payment is approved please forward it to the Finance Committee for the May 24, 2016 meeting.
cc: Alderman O’Connor, Chairman
Alderman Mervine
Alderman Bohman
Alderman Peters, Alternate
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution Ratifying Payment of $20,400.00 to Kelmscott Communications for the design, printing and distribution of the final edition of the 2015 Aurora Borealis newsletter for City of Aurora.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, operating on a per issue basis until new bids and contracts were approved for the printing and mailing of the Aurora Borealis, the City of Aurora's Public Information Division secured the services of a local printers to produce the citywide newsletter during 2015; and
WHEREAS, the Community Relations and Public Information Division have funds to cover the total amount. The funds are allocated in account 101-1340-419-45.14.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: ratify payment of $20,400.00 to Kelmscott Communications for the design, printing and distribution of the final edition of the 2015 Aurora Borealis newsletter for the City of Aurora and does hereby further authorize the Director of Purchasing to issue the necessary orders to implement ratification of the same.