cover
TO: Mayor Richard C. Irvin
FROM: Jason Bauer, Interim Director of Public Works
DATE: May 7, 2025
SUBJECT:
A resolution authorizing the execution of an Intergovernmental Agreement with the Illinois Department of Transportation for the maintenance of state routes with the City of Aurora.
PURPOSE:
To execute the Intergovernmental Agreement (IGA) to allow for payment to the city for ongoing maintenance performed by the city on state routes.
BACKGROUND:
For decades, the city has been responsible for the ongoing maintenance activities on state routes within the city limits. The list of those routes is included in the attachments. This consists of items such as filling potholes, repairing sidewalk, salting and plowing. This is beneficial for the city, as it allows for more expedient resolution of such items; it is also beneficial for the state, as they don't need to dispatch crews for minor maintenance and snow removal operations, when they can be done significantly more efficiently by a local municipality. In return for providing these services, the city is compensated financially, invoicing the state each quarter.
DISCUSSION:
This is beneficial to the community as it allows for issues to be addressed more quickly; no funds are being requested along with this resolution, rather the execution of an IGA to allow the city to provide these maintenance services for the state and receive compensation in return. The new agreement will last for ten years and the amount received annually will be adjusted by the rate increases published in the Engineering News Record; the estimated amount for the 12 months beginning 7/1/25 is $108,995.00.
IMPACT STATEMENT:
This resolution has little to no impact if executed; however, if it is not executed, that could result in slower response times to maintenance issues and most assuredly delays during snow removal efforts.
RECOMMENDATIONS:
I request the proposed resolution be adopted.
cc: Infrastructure and Technology Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
title
A Resolution authorizing the execution of an Intergovernmental Agreement with the Illinois Department of Transportation for the maintenance of state routes with the City of Aurora.
body
WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, for decades, the city has entered into an Intergovernmental Agreement with the Illinois Department of Transportation to provide maintenance of various state routes within the limits of the city; and
WHEREAS, the existing agreement is set to expire and the state has provided the updated document for execution by the city; and
WHEREAS, this agreement is beneficial to the city as it allows for maintenance issues to be resolved expeditiously by staff and ensures that snow removal of state routes can be completed by staff at the highest level of priority; it is also beneficial to the state, due to reduced staffing and spending longer time on tasks due to travel times; and
WHEREAS, the agreement will last for the next ten years, with the amount received each year adjusted based on the rate increases published in the Engineering News Record; the estimated amount for the 12 months starting 7/1/25 is $1,089,950; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: the execution of an Intergovernmental Agreement with the Illinois Department of Transportation for the maintenance of state routes with the City of Aurora is hereby authorized.