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TO: Mayor Richard C. Irvin
FROM: Don Davids, Assistant Fire Chief
DATE: April 4, 2018
SUBJECT:
A resolution ratifying payment for network cabling services for replacement fire station 7.
PURPOSE:
To approve payment of $ 28,577.00 for network cabling, server rack installation and related computer wiring in fire station 7.
BACKGROUND:
The replacement of fire station 7 was an approved construction project completed in early 2018, Network cabling was not included in the original station budget because at early planning meetings, COA MIS stated they would handle all network wiring and related items. As interior walls were about to be enclosed, it was determined that the required cables, server rack and related wiring had not yet been installed. CTS of Illinois was on site installing fire protection system controls, CTS has been used for COA projects many times in the past and they were asked by MIS to provide a quote for the needed network cabling, server rack installation and other wiring. The quote was received, work was approved and completed in February of 2018.
DISCUSSION:
Fire station 7 was a 4 million dollar project with multiple sub-contracts and systems. It is unfortunate that the network cabling and technology infrastructure was omitted from the bid approved for this project, but the station could not function without the network cabling, server rack and related wiring. The station completion would have been delayed by waiting for other vendors quotes and the total costs would have increased if other contractors/work schedules were delayed in order to provide time for a formal cabling bid. CTS, as noted above, was already on-site and an approved vendor on the project for other purposes.
As noted during the Finance Committee Meeting on April 24, 2018, funding for this expense will come from the original project budget line item in the Kane Du Page Fire Impact Fee Fund Acct. Number 345-3033-422-72.35. This account has a 2018 Budget of $1,003,200
IMPACT STATEMENT:
The project has been completed and fire station 7 is successfully utilizing the network cabling, server rack and related wiring. It is highly probable that the opening of Station 7 would have been delayed if the above actions were not taken in 2017.
RECOMMENDATIONS:
That the Finance committee authorize a resolution to ratify payment to CTS of Illinois in the amount of $28,577.00. For network cabling, server rack installation and related wiring needed for the operation of fire station 7.
cc: Alderman O’Connor, Chairman
Alderman Mesiacos
Alderman Bugg
Alderman Mervine, Alternate
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution to ratify payment to CTS of Illinois in the amount of $28,577.00. For network cabling, server rack installation and related wiring needed for the operation of fire station 7.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, Fire station 7 required network cabling, server rack installation and related wiring; and
WHEREAS, CTS of Illinois provided the needed network cabling, server rack installation and related wiring; and
WHEREAS, Station 7 construction was proceeding rapidly, CTS of Illinois had completed other projects for the City of Aurora and was capable of completing the station 7 required items; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: Approval of a resolution to ratify payment to CTS of Illinois in the amount of $28,577.00. For network cabling, server rack installation and related wiring needed for the operation of fire station 7.