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TO: Mayor Richard C. Irvin
FROM: Gina Moga, Special Events Manager
Jeff Anderson, Deputy CIO
DATE: 6/17/2021
SUBJECT:
A resolution to approve the purchase of the Applications Payment module from Event Approvals, Inc., Vancouver, Canada in the amount of $5,500.
PURPOSE:
The purchase of the Application Payment module from Event Approvals will allow for direct online payment of fees required for Special Events.
BACKGROUND:
Since 2019, the City has successfully utilized eProval from Event Approvals to gather registration information online for all Special Events and Special Use Permits. The addition of the Applications Payment module will all the applicant to complete the payment process online in lieu of delivering a check or other payment to City Hall.
DISCUSSION:
The eProval solution currently utilized by the City is priced at $22,000 annually. The purchase of the Applications Payment module will bring the annual fee above to $27,500, which requires Council approval.
While this additional module was not budgeted, funding is available in account 101-1380-419.45-02.
IMPACT STATEMENT:
Online payment for City services is expected from residents. Without the ability to collect payments online, this process remains inefficient, causing delays for residents and city staff.
RECOMMENDATIONS:
Approve the purchase of the Applications Payment module from Event Approvals, Inc., Vancouver, Canada in the amount of $5,500.
cc: Finance Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution to approve the purchase of the Applications Payment module from Event Approvals, Inc., Vancouver, Canada in the amount of $5,500.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, since 2019, the City has successfully utilized eProval from Event Approvals to gather registration information online for all Special Events and Special Use Permits; and
WHEREAS, The addition of the Applications Payment module will all the applicant to complete the payment process online in lieu of delivering a check or other payment to City Hall; and
WHEREAS, online payment for City services is expected from residents; and
WHEREAS, funding for this module will be from account 101-1380-419.45-02.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: approves the purchase of the Applications Payment module from Event Approvals, Inc., Vancouver, Canada in the amount of $5,500