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TO: Mayor Richard C. Irvin
FROM: Kurt Muth, P.E., Engineering Coordinator
DATE: February 26, 2024
SUBJECT:
A resolution to award the McCleery Water Main Loop project, located in Ward 4, to Brandt Excavating, Inc., 385 E. Hoover St., Morris, Illinois 60450 in the bid amount of eighty-six thousand two hundred dollars and zero cents ($86,200.00).
PURPOSE:
To redirect and loop a portion of water main which serves McCleery Elementary School. The redirection of the water main loop is due to a history of breaks in the area where the main was previously connected.
BACKGROUND:
The location of the water main to be redirected can be seen in the attachment, Exhibit A - Location Map. There is only one water service off the existing water main loop that serves McCleery Elementary School. This service is outside the project limits and does not need to be replaced. The water main loop is to be installed by directional drilling methods to reduce the restoration required and minimize disturbances in the area. An easement was attained from the school district for the new water main location that will be redirected to W. Illinois Avenue. Furthermore, the work is scheduled to be completed during Spring/Summer Break for SD129 when students will be off school minimizing further disturbances.
DISCUSSION:
Five base bids and five alternate bids were received, opened, and read aloud on February 14, 2024. Attached are Exhibits B & D, the proof of advertisement for bid and Brandt Excavating, Inc.'s submitted bid. The base bid and alternate bid tabulations can be seen in the attached Exhibit C. The base bid is open cut construction while the alternate bid offered the option for directional drilling. The low base bid received was at the total of $138,686.50. The lowest responsible alternate bid received was in the amount of $86,200.00 by Brandt Excavating, Inc. The water main improvements will be funded with account 510-4058-511-73-02 (IC076) which has a 2024 budget amount of $5,000,000.00.
This project was subject to the Local Preference Ordinance, however no local contractors submitted.
IMPACT STATEMENT:
There will be no major lane closures during the duration of the project. Water shutdowns during the project will be planned and coordinated with only McCleery Elementary School affected. Impacts to traffic and residents will be kept to a minimum.
RECOMMENDATIONS:
I request the proposed resolution awarding the contract to Brandt Excavating, Inc., 385 E. Hoover St., Morris, Illinois 60450 in the bid amount of eighty-six thousand two hundred dollars and zero cents ($86,200.00) be adopted.
cc: Technology & Infrastructure Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution to award the McCleery Water Main Loop project, located in Ward 4, to Brandt Excavating, Inc., 385 E. Hoover St., Morris, Illinois 60450 in the bid amount of eighty-six thousand two hundred dollars and zero cents ($86,200.00).
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, (the water main loop construction will replace a portion of the existing loop which has a recent history of breaks; and
WHEREAS, Brandt Excavating, Inc., submitted the lowest responsible bid out of five base bids and five alternate bids received, opened and read aloud on February 14, 2024; and
WHEREAS, the water main improvements ($86,200.00) have been funded in the 2024 budget within account 510-4058-511.73-02 (IC076) ($5,000,000.00, IC076)
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: that the Director of Purchasing is hereby authorized to execute a contract with Brandt Excavating, Inc., 385 E. Hoover St., Morris, Illinois 60450 in the bid amount of eighty-six thousand two hundred dollars and zero cents ($86,200.00).