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TO: Mayor Richard C. Irvin
FROM: Dan Feltman, P.E., New Development Coordinator
DATE: September 1, 2017
SUBJECT:
Resolution authorizing the Mayor to execute an Engineering Agreement between the City and V3 Companies for Phase II engineering services for the Eola Road Extension south of Wolfs Crossing to intersect with US Rte. 30, and the Appropriation of Motor Fuel Tax Funds
PURPOSE:
To obtain authorization to execute an agreement with V3 Companies for Phase II Engineering Services for the Eola Road Extension to U.S. Rte. 30 and Appropriate Motor Fuel Tax (MFT) funds.
BACKGROUND:
Phase II engineering is to include final engineering services and to obtain final IDOT approval, prepare engineering plans for bid and final estimate for construction. Final engineering shall also include drainage/detention, construction budget, preparation and submittal of required documents in accordance to IDOT requirements to IDOT, apply for all necessary permits and preparation of plats of dedication and easement as necessary. The Eola Road roadway design shall consist of one-lane of travel in each direction with a raised 16' wide median. U.S. Rte. 30 will be widened, per IDOT standards, with one-thru lane in each direction and turn lanes as required. The intersection shall be signalized per IDOT standards.
DISCUSSION:
The Heggs Road & U.S. Rte. 30 intersection is a dangerous intersection and IDOT has proposed to install signals at that intersection. As a part of the development plan for the Lincoln Prairie Development (Five H, LLC, the developer), Eola Road is to be extended to U.S Rte. 30. Eola Road is part of the WIKADUKE Trail and this extension to U.S. Rte. 30 aligns the roadway with the future portion of the WIKADUKE trail to be completed by the Village of Oswego and Kendall County. It makes sense to move the intersection of Heggs Road and U.S Rte. 30 to this new location with Eola Rd and U.S. Rte. 30. IDOT has concurred with this location. This improvement should make travel safer and enhance development within the Eola Road/WIKADUKE/U.S. Rte. 30 corridor.
The City has entered into a Roadway Construction and Financing Agreement with Five H, LLC. regarding the Eola Road Extension to U.S. Rte. 30. Five H, LLC has agreed to dedicate Right of Way for said extension and U.S. Rte. 30 widening and grant any easements necessary. This Right of Way was previously approved by the Annexation Agreement with Five H, LLC when the property was annexed as Lincoln Prairie per ordinance O02-161.
IDOT has funding available for the intersection improvements at the existing intersection of Heggs Road and U.S. Rte. 30. The City and IDOT have entered into an agreement to allocate the funds to the proposed intersection of Eola Road and U.S. Rte. 30. The funds are approximately $1,400,000.
This contract with V3 Companies for Phase II Engineering services is in the amount of $193,163.98. The 2017 Budget provides funding in CIP GB066 and Account No. 203-4460-431.79-64
IDOT requires a Resolution to Appropriate the MFT funds prior to their expenditure for approved projects. The Resolution for Improvement - BLR 09111 appropriating MFT funds in the amount of $200,000.00 is attached.
IMPACT STATEMENT:
No Impact. The improvement will help with congestion and provide a safer intersection
RECOMMENDATIONS:
Please forward this resolution to the Finance Committee for their review and recommendation for approval
cc: Alderman O’Connor, Chairman
Alderman Mesiacos
Alderman Bugg
Alderman Mervine, Alternate
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution authorizing the Mayor to execute an Engineering Agreement between the City and V3 Companies for Phase II engineering services for the Eola Road Extension south of Wolfs Crossing to intersect with US Rte. 30, and the Appropriation of Motor Fuel Tax Funds
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, Eola Road is an Arterial Street and a part of the WIKADUKE Trail. It is the City's desire to connect Eola Rd to U.S Rte. 30 and construct a roadway with one-lane in each direction of travel with a center raised median and signalized intersection with U.S. Rte. 30 and to eliminate the unsafe intersection of Heggs Road and U.S. Rte. 30 see Exhibit A Location Map; and
WHEREAS, ultimately the City desires a five lane section and the remainder of the roadway section will be constructed by the developers of the adjacent properties, and
WHEREAS the City has entered into an annexation agreement with Five H, LLC. when the property was annexed per Ordinance 02-161, known as Lincoln Prairie. The City and Five H, LLC has enter into a roadway construction and financing agreement which established cost sharing and dedication of Right of Way and the granting of all necessary easements for the extension of Eola Road through the Lincoln Prairie property; and
WHERAS, IDOT has funding available for the intersection improvements at the existing intersection of Heggs Road and U.S. Rte. 30. IDOT has indicated a willingness to reallocate those funds to the proposed intersection of Eola Road and U.S. Rte. 30 in the amount of approximately $1,400,000. The City has approved an Intergovernmental Agreement to secure the funding, and
WHEREAS, the attached agreement hereto as Exhibit B This contract with V3 Companies is for Phase II Engineering services in the amount of $193,163.98 and includes the preparation of all final engineering documents, intersection geometry, right of way needs, stormwater management, preparation and submittal of any IDOT requirements to obtain approval and permit, identification of any necessary permits and preparation of plats of dedication and easement, and
WHEREAS, there is a need to appropriate Motor Fuel Tax funds for the project in the amount of $200,000.00, a copy of which resolution is attached hereto and incorporated herein; and
WHEREAS, the 2017 Budget provides funding in CIP GB066 and Account No. 203-4460-431.79-64 (Motor Fuel Tax funds),
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: Authorize the Mayor to execute an Engineering Agreement between the City and V3 Companies for Phase II engineering services for the Eola Road Extension south of Wolfs Crossing to intersect with US Rte. 30 as well as the MFT appropriation.